During the application process you have one opportunity to upload documents as a combined PDF.Â The page âœMy Experienceâ has an area provided under Resume/CV to drop or upload the file.Â
This one combined PDF must include:
Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
Transcripts â“ If required for the position (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer).Â If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.
All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration.Â
The Administrative Associate III, under general supervision, provides complex administrative support work.
DUTIES & RESPONSIBILITIES:
Assists with non-student memberships to the Morris Rec Center, using the membership software Fusion. This includes data entry, running reports, reaching out to members for renewals or questions, and helping to train Member Services student staff.
Processes all department student employees (130+) in Workday, including hiring, promotions, PINâ™s, and terminations. Tracks student employee contact information for the department.
Oversees reporting and correction of Pro Card reports by professional staff before submitting to the director.
Assists with data entry of department facility reservations in EMS.
Creates and submits daily deposits for the department. Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments. Receives, sorts, and routes mail and performs other mail services.Â Â
Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
Gathers information for reports for the department, division, and outside agencies such as NIRSA. Verifies, processes, and reviews forms, reports, and other documents.
Makes arrangements for meetings, appointments, conferences, and travel.
Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
Serves as the liaison for administrative equipment and service contracts such as Xerox.
Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, including editing and proofreading.
May participate in the hiring, training, and supervision of student workers and other support staff.Â
May assist with departmental special events.
Education: High school diploma or equivalent combination of education and experience.
Experience / Knowledge / Skills: Three (3) years of related experience. Knowledge of word processing, spreadsheet, and database applications. Effective verbal and written communication skills.
Ability to: Ability to multitask and work cooperatively with others.
Licensing/Professional Certifications: None
Physical Requirements: None
Other Requirements: None
PREFERRED EDUCATION / SKILLS/ EXPERIENCE:
Bachelorâ™s degree preferred or equivalent combination of post-secondary education (Associateâ™s degree). Prior experience in higher education. Knowledge of Workday, Fusion, Concur and Texas A&M University-Commerce, policies and procedures.
SUPERVISION OF OTHERS:
May supervise and assist with training student workers.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Texas A&M University-Commerce is committed to promotion of diversity and thus all employees are expected to facilitate a work environment that encourages knowledge of, respect for, and ability to engage with those of other cultures or backgrounds. This job description is not an employment agreement or contract.Â The University has the exclusive right to alter this job description at any time without notice.
Internal Number: R-024149
About Texas A&M University-Commerce
Texas A&M University-Commerce provides a personal educational experience for a diverse community of life-long learners. Our purpose is to discover and disseminate knowledge for leadership and service in an interconnected and dynamic world. Our challenge is to nurture partnerships for the intellectual, cultural, social, and economic vitality of Texas and beyond.