As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. The Division of Dermatology in the Department of Medicine has an outstanding opportunity for a part-time (50% FTE) Program Operations Specialist.Duties include but are not limited to, the followingContinuing Education Program ManagementManage all aspects of the program for the academic yearResponsible for Grand Rounds information desimination by updating the Department of Medicine Trumba calendar with Derm Grand Rounds events, maintaning the internal division Grand Rounds page and ensuring updates are made to the Grand Rounds information on the externally facing websiteDevelop and implement procedures to support Continuing medical education (CME) accreditation requirementsWork with various agencies to pursue and/or integrate educational activities (i.e., Seattle Dermatologic Society, Washington State Dermatology Association)Prepare for and participate in program assessmentsOversee the annual CME program applicationsCommunicate with program participants to confirm CME credit accrualIT Systems Management/DevelopmentConsult with division and department stakeholder groups to develop, program, and build internal IT systems using SharepointDevelop and manage content for Sharepoint user trainings, deliver in-person trainings, develop and build electronic training materials including video tutorials and user manualsDevelop documentation for new internal IT systemsManage complex, multi-leveled Sharepoint access and permissionsResearch, develop, and program new applications in SharepointLiais with Department of Medicine IT, UW IT, SCH IT, and VA IT to solve cross-system access issuesTrainee Support Remediate immediate scheduling conflicts, access emergency clinical counseling and provide other support, as needed for up to 13 traineesMaintain archival materials and tracking system for program participantsAdminister Dermatology Education Program events for each academic yearExercise discretion and independent judgment in handling of confidential materials associated with evaluations and outcome measuresParticipate in resident selection review sessionsAs a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.REQUIREMENTS: Bachelor's degree in business administration/communication or a related field and at least 2 years work experience with complex academic program operations with particular emphasis on the clinical and educational requirements of medical training programs.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.DESIREDExcellent demonstrated professional level written and verbal communication skills. Proficient in the use of SharePoint technologies. Proficient in the use of MS Office technologies such as Access, Outlook, Word, Excel, PowerPoint, and a technological aptitude for learning additional software used in the Department. Highly organized and flexible in order to effectively manage rapidly changing priorities and demands. Proven ability to work independently, manage priorities, handle multiple projects, problem solve and exercise judgment in a highly dynamic environment. Solid critical thinking skills and ability to collaborate closely with others. Experience working effectively with senior administrators and professionals, including sensitivity to handling confidential information.CONDITIONS OF EMPLOYMENT Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.