The Program Coordinator II, under general supervision, works collaboratively with leadership to plan, develop and implement programs.
Interprets academic policy to accurately manage the course approval process by analyzing course proposals for compliance with the university general rules and policies governing courses of Instruction, campus and system-wide regulations (TAMU/THECB). Analyzes proposals for accuracy, completeness, clarity, consistency, logic, and effectiveness. Researches the effect of proposals on other courses and determines when proposals may impact programs.
Represents the Registrar's Office, responsible for end to end course data entry into BANNER and other third-party applications. Coordinates with academic advisors, undergraduate admissions and other Registrar staff to research and resolve various course and course section data entry.
Updates (adds, deletes, and changes) and maintains the inventory of courses along with the relative course attributes to include core curriculum designation, special topics, prerequisites, and distance delivery options in the Banner system.Prepares the Coordinating Board report for the submission of these changes to the State. Develops the timeline for course section build and sets the maintenance windows in preparation for registration. Audits and reviews the department's course section creations for accuracy and adherence to the state, system and university policies via workflow and other tools. Coordinates regular reviews of the course schedule with the specialized college/department schedulers to assure the accuracy of all course sections those rolled or newly created for registration. Processes requests and assigns rooms for special events.
Processes requests to establish Special Topics course sections and monitors the schedule to assure that all Special Topics Courses display the actual specific topic prior to course section registration. Process approved request for Independent Study.
Serves as a consultant regarding course deadlines and the effects of course actions. Attends Undergraduate and/or graduate Council meetings in the absence of the Registrar or Associate Registrar. Interprets policies and procedures governing the approval of courses for campus constituents involved in the course approval process. Develops, drafts and edits policies and procedures. Maintains Banner Course Catalog system upgrades, and other third party system updates. Trains campus users on the course approval process. Assists the Associate Registrar to obtain information related to new approvals and changes to existing majors/minors/concentrations from Academic Affairs. Directly coordinates updates to the broader campus administrative offices to ensure all entities update documentation and systems appropriately. Assists Associate Registrar and the Degree Audit System Team to collaborate with campus staff liaisons to update the student information system with new/changed information as appropriate.
Participates in decision-making and testing process regarding the development and maintenance of student record and course management systems to ensure any enhancements or upgrades do not negatively impact the functionality of the campus in relation to the course approval and course section build process. Explores, tests, and makes recommendations to the Associate Registrar regarding new functionality offered.
Coordinates all course data CBM003 annual updates and submits new, deleted and changed courses to THECB
Other duties as assigned.
Education and Experience:
Four years of related experience.
Job Posting Close Date
Knowledge, Skills and Abilities:
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Verbal and written communication skills.
Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
Resume or Curriculum Vitae
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.
The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or email@example.com should you need assistance with the online application process.
Background Check Requirements:
Internal Number: R-022905
About Prairie View A&M University
Prairie View A&M University is dedicated to excellence in teaching, research and service. It is committed to achieving relevance in each component of its mission by addressing issues and proposing solutions through programs and services designed to respond to the needs and aspirations of individuals, families, organizations, agencies, schools, and communities--both rural and urban. Prairie View A&M University is a state-assisted institution by legislative designation, serving a diverse ethnic and socioeconomic population, and a land-grant institution by federal statute.