This position will handle the daily operations of the Housing and Residence Life office as well as daily administrative support for the AVP, Director and Coordinator.
Oversee the daily operations of the Administrative Office. Daily operations including, but not limited to, scheduling appointments, coordinating meetings, corresponding with outside entities as well as being the primary facilitator of communicative with the Administrative Office Staff (AVP, Director, and Coordinator ).
Prepare agendas and compile data for meetings. Assist with appropriate public space reservations, type and proofread letters, memos, work request, duty and training schedules, staff rosters, and all other reports, forms and documents necessary in the Administrative Office. Provide daily administrative support to and assist with projects and committee work.
Work in conjunction with other Housing & Residence Life and University staff offices to handle customer complaints and emergencies. Greet visitors, answer telephones, screen calls and take messages.
Distribute fliers and information to residence halls. Responsible for distribution of department inter-campus mail. Distribute office mail and process as appropriate.
Provide excellent customer service to various University community members. Answer customer questions appropriate. Services as a resource to students and families, during summer school, new student conferences, and continuing education conference guests in regards to locations of buildings and programs.
Serve on department, division, and university committees. Serves as staff support for departmental committees. Participate in workshops and training as needed. Advance the philosophy of multiculturalism and actively promotes diversity and the uniqueness of each individual and other duties as assigned
Required Education and Experience:
High school diploma.
Two years of related experience.
Job Posting Close Date:
Knowledge, Skills and Abilities:
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others. Effective verbal and written communication skills.
Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
Resume or Curriculum Vitae
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.
The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or firstname.lastname@example.org should you need assistance with the online application process.
Background Check Requirements:
Internal Number: R-022716
About Prairie View A&M University
Prairie View A&M University is dedicated to excellence in teaching, research and service. It is committed to achieving relevance in each component of its mission by addressing issues and proposing solutions through programs and services designed to respond to the needs and aspirations of individuals, families, organizations, agencies, schools, and communities--both rural and urban. Prairie View A&M University is a state-assisted institution by legislative designation, serving a diverse ethnic and socioeconomic population, and a land-grant institution by federal statute.