This position will remain open until a successful candidate has been identified.
UCSD Layoff from Career Appointment: Apply by 8/6/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 8/15/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.
Under general supervision of the Senior Admin Analyst Supervisor, the incumbent will serve as Senior Sponsored Projects Fund Manager, providing pre-award and post-award support to approximately 25 Principal Investigators in the Department of Psychiatry. Provides fiscal management, financial analysis and administration of a full range of extramural grants, contracts, subcontracts, service agreements (more than 30 awards from multiple, distinct sponsoring entities, annual direct cost of $10 million). Responsible for major functions and tasks of pre- and post-award administration. Work with Principal Investigators (PI's) to provide successful financial management of multiple/various fund sources. Independently identify problems, troubleshoot and resolve variances, formulate solutions and/or make recommendations in accordance with departmental, university, and agency regulations. Serve as Department ECERT (Electronic Certification of Effort and Reporting Tool) coordinator for the assigned PIs and provide guidance and training for effort reporting compliance. Develop and analyze budgets, along with providing guidance and assistance to faculty and staff in financial management and proposal submissions.
Serve as main liaison with Psychiatry Research Centers coordinating activities of PI's who are actively involved in research in more than one research center. Create complex situational analyses for PIs with large multi-institutional research projects to find the best solutions for various scenarios of funding, staffing, and collaborative contacts. Analyze and summarize complex accounting data and resolve complex problems for reporting. Collaborate with PI to complete salary worksheets for yearly faculty salary budgeting process. Verify varying funding circumstances and develop multiple projection scenarios for each PI to ensure a full year's salary for assigned faculty members. Assist PIs with negotiating salaries with the department. Follow up on correct entry in Personnel Payroll System for each entry to minimize errors. Perform other duties and responsibilities as required.
Bachelor's degree in Accounting, Finance, Business or related area and / or equivalent experience / training.
Three or more years of experience in fund management and/or sponsored research accounting.
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Maintains current knowledge of compliance regulations in all areas of research administration.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Demonstrated experience in projecting salary, benefit and indirect costs with knowledge of payroll and personnel regulations including impact of salaries, merits, range adjustments and benefit costs.
Proven ability to assess and contribute to development of automated systems to facilitate pre and post award administration.
Demonstrated knowledge of University policy and procedures regarding purchasing, returned goods, travel, disbursements, inventory, and contract and grant administration. *
Demonstrated proficiency in creating complex situational analyses for PIs with large multi-institutional research projects to find the best solutions for various scenarios of funding, staffing, and collaborative contacts.
Demonstrated experience in serving as liaison with and providing appropriate information to contract and grant fund managers; preparing budget projections of faculty salaries for grant proposals, ensuring that all available sources of research funding for indiv
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.