The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.Cardiology Division has 103 full-time clinical faculty at three hospitals: The University of Washington Medical Center, Harborview Medical Center and the Veterans Affairs Puget Sound Health Care System. The faculty is known for excellence in patient care, teaching, and research. Our priority is to provide outstanding care while meeting highest expectations for service to patients and referring physicians.The Division of Cardiology has an outstanding opportunity for a Temporary, Full-Time Fiscal Specialist 2.Position ResponsibilitiesPayroll (50%)Financial Management (45%)Division Support as assigned (5%)Payroll Responsibilities:*Calculate and process bi-monthly division staff payroll*Respond to staff payroll inquiries and counsel staff on payroll matters*Audit missing/unapproved timesheets in Workday for division staff, ensuring staff are paid correctly*Find and resolve payroll discrepancies, communicate issue to Finance Manager and staff if necessary to process underpayment and overpayment*Respond to division staff payroll and leave inquires and counsel staff on payroll matters*Initiate central staff costing allocations in Workday as requested by Division*Assist the Grants Manager in the faculty effort certification process*Attend Workday subject matter expert meetings*Serve on the Department of Medicine workgroups related to Workday process improvement*Analyzing payroll process and implementing procedures to streamline processes and increase efficiencies in the Department and DivisionFinancial Management Responsibilities:*Maintain monthly comprehensive-portfolio fiscal reports for PIs utilizing the services of the CTU and others as assigned. Meet with the Program Operations Specialist and PIs on a regularly scheduled basis to review individual financial portfolios. *Reconcile complex division budgets with multiple faculty users to ensure compliance with University policies and procedures. *Monitor and maintain record keeping systems for tracking patient visits, invoicing of sponsors, tracking and monitoring budget expenditures for 30+ program budgets. *Reconcile CTU patient payment tracking against invoice receivables, and update clinical trial projections.*Prepare and process patient subject reimbursement checks and documentation on the Cardiology Revolving Fund account.*Collaborate with Cardiology students to reconcile expenditures for CTU project budgets in My Financial Desktop; Collect and maintain reconciliation documentation records in compliance with UW polices and regulations.*Prepare Journal Vouchers (JVs), Requests to Transfer Expenditures (RTEs), Cash Transmittals (CTs), and other necessary fiscal transactions for corrections*Perform as back-up for purchasing entries online (ProCard and eProcurement and other payments e.g. eTravel, eReimbursement, Check Requests, Non PO Invoice). Determine funding sources and review documents for audit/regulatory compliance. Ensure compliance with all UW, state, and funding agency policies, procedures, and regulations, including sponsoring agency cost accounting standards.*Maintain process for documenting delegation of signature authority.*Assist with special reporting as requested.*Evaluate current processes and develop process improvement; consult and make suggestions to management when a need is identified.*Analyze and resolve problematic issues conscientiously.*May serve as backup for other financial positions, as needed within the unit.Other Duties:*Serve as an essential member of the Division Fiscal Team, attending Fiscal Team meetings, contributing to Division policies and procedures, operational decision making, and serving as a peer resource. *Participate in Division-wide workgroups, teams and projects.*Other duties and ad hoc projects on an as assigned and/or needed basis.Requirements:*Two years of experience at a level equivalent to Fiscal Specialist I AND 15 quarter hours or 10 semester hours of college level accounting, or equivalent education/experience.Additional Requirements:*Proficiency in Microsoft Excel, Word, Access*Experience with UW Purchasing, MyFinancial Desktop, E-Procurement, Procard, Ariba, EDW, WORKDAY*Experience managing staff payroll*Experience with budget reconciliation, accounting procedures and financial documentation*Experience supervising a position in charge of reconciliation*Experience processing complex purchasing agreements and working with PurchasingDesired:*Experience with fiscal audit and/or working with research financial records*Familiarity or exposure to managing faculty salaries*Working knowledge of Microsoft Sharepoint*Familiar with 6 Sigma LEAN process implementation*Proven attention to detail and ability to complete tasks with a high degree of accuracy.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.