As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.The Institute for Protein Design currently has an outstanding opportunity for a BUDGET/FISCAL ANALYST.About the Institute for Protein Design:The University of Washington School of Medicine's Institute for Protein Design (IPD) is a world-leading research center focused on creating new proteins to solve 21st-century challenges. The IPD is a unique interdisciplinary environment where world-class researchers with expertise in computing and software, biochemistry, genome sciences, biological structure, pharmacology, immunology and other basic science disciplines, as well as clinical medicine, work together to both computationally design and experimentally characterize novel biomolecules. Current projects include the design of novel therapeutics for cancer, Alzheimer's disease, and more, as well as new vaccines, nanomaterials, and enzymes. The Institute for Protein Design is creating a new world of proteins to address 21st century challenges in medicine, materials and technology. Housed within the University of Washington School of Medicine, the IPD is located in the Department of Biochemistry on the UW's main Seattle campus.The Institute for Protein Design (IPD) is an internationally recognized leader in its field. As such, the IPD is of great significance to the School of Medicine, the UW, and the region. Learn more about the Institute for Protein Design at http://www.ipd.uw.edu/Position Summary and Purpose:The IPD Purchasing Specialist will be a full-time member of the IPD (Institute for Protein Design) administrative team, responsible for performing complex contractual and purchasing functions for the IPD. Under general direction, the Purchasing Specialist will manage multiple purchasing processes, review contracts for compliance, and work with central Procurement to draft and negotiate purchase orders and contracts. In close collaboration with the central fiscal unit at the Department of Biochemistry, the Purchasing Specialist will implement proper policies and procedures for travel, purchasing, and receiving procedures to ensure compliance with Departmental, UW, and federal regulations. The Purchasing Specialist will plan, implement, and complete major purchasing assignments in accordance with state laws and requirements.The Purchasing Specialist will be responsible for purchasing annual service contracts on major IPD equipment items, and work with the Biochemistry Department staff to manage IPD equipment inventory and insurance requirements.This position primarily reports to IPD Chief Strategy and Operations Officer, and secondarily to members of the Biochemistry administration.Primary Job Duties:Perform a variety of complex fiscal, procurement, and administrative support functions for a large Institute within a School of Medicine department with diverse functions, such as research, teaching, scientific and community outreach, that have Institute and Department-wide impact:Monitor, evaluate, and enforce Institute-wide compliance in close cooperation with IPD and Department management. Ensure lab, unit, and departmental procurement procedures comply with federal and state rules and regulations. This includes verifying appropriateness of budgets used and following federal and non-federal funding guidelines, as well as UW and departmental procedures. - 10%Perform complex market research and analysis and make recommendations to assist IPD administration and lab managers to make complex procurement decisions. Ensure that the proper procedures for competitive bidding and sole source justifications are obtained and provided. -15%Review and help negotiate a variety of contracts--such as equipment maintenance contracts, purchasing and personnel services, and other types of contracts--which involves overlap and cooperation between a variety of disciplines: fiscal management, UW Procurement, grant management, ARIBA, CoMotion, and OSP. - 20%Provide complex purchasing support for multiple labs, including large equipment purchases, working with PurchasePath, eProcurement, ARIBA and outside vendors. - 30%Communicate UW and departmental travel rules and procedures to IPD faculty, staff, and trainees, and provide travel support on an Institute-wide basis. This includes individual faculty travel, as well as managing the process for large events, involving large volumes of travel requests. Coordinate processing of travel reimbursements using eTravel, maintain records, and allocate travel expenses to appropriate budgets. - 20%Maintain database for standing orders and equipment maintenance contracts. - 5%Decision-making authority:Making decisions about appropriateness of purchases and advising IPD faculty and staff accordingly. Communicating travel rules and procedures to ensure faculty and staff compliance. Receiving and approving invoices for accuracy. Analyzing and making recommendations for purchases based upon market assessment, quality, and price.Minimum Requirements:Bachelor's Degree in Accounting, Business Administration, or related fieldTwo years of experience as a Fiscal Specialist, or equivalent combination of education/experience.Desired Requirements:Eagerness to learn and contribute to a high-performance research organization. Familiarity with UW purchasing administration systems is strongly desired.Prior work experience managing purchasing activities, including complex purchasing of services.Willingness to learn on the job through UW training in various policies and procedures, particularly as they relate to human resource and fiscal operations. Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.