Administrative Analyst / Specialist I (Exempt) / ITS - Admin Computing & Business Intelligence California State University, San Bernardino
Employment Status: Full-time, 'exempt' probationary position with the possibility of converting to permanent.
Work Schedule: Generally,Monday through Friday, from 8:00 a.m. to 5:00 p.m.
First Review Deadline:The review of applications will begin on May 31, 2019.
Under supervision of the Director of Administrative Computing and Business Intelligence, the incumbent will be the technical liaison between Subject Matter Experts in HR and Academic Personnel business units and other business partners to implement system wide initiatives associated with the Oracle/PeopleSoft Human Resources Information Systems (HRIS) that includes the Common Human Resources System (CHRS), Standardization project, Employment History database (EHDB) project, Recruiting, Training, and other systems related to HR processes.
The incumbent will be responsible for the following job duties:
Lead project team members through the process of developing and maintaining requirements from analysis to deployment. Tracks project and communicates to stakeholders throughout project lifecycle.
Provide support to all PeopleSoft HCM customizations, upgrades, consolidation activities, on-going bundles and maintenance packs relevant to upgrades and best assist with developing best business practices for new delivered functionality mandated by the CSU, Chancellor's Office.
Serve as a liaison between Subject Matter Experts, Technical Resources and functional users on HCM HR projects to meet deadlines mandated by the campus and/or by the Chancellor's Office. Projects may include PeopleSoft (PeopleTools upgrade, duplicate Id's, on-going maintenance packs testing and scripts clean-up for production).
Participate on various subcommittees to take notes and distribute to CSUSB HR Subject Matter Experts. Schedule teleconferences and meetings for HR subcommittees
Human Resources / Recruitment Technical Support:
Personnel Recruitment Requisitioning workflow
Position Description Management
Applicant tracking system
Online interview scheduling
Automated job offer system
Automated Onboarding process to include new hire forms, I-9 Verification, etc.
Other HR processes include, but not limited to performance evaluation, in-range progression, and reclasses.
Provide support for the HR/Staff Development Center:
Co-champion one training depository for all CSUSB-sponsored learning opportunities accessible by staff, administrators, faculty, and student workers
General Campus Support:
Serve as technical auditor to ensure existing computers and software is up-to-date; ones that require annual renewals and administrator access
Manage Zoom SMEs and/or serve as Zoom Technician for multi-day programs and events, inluding the conversion of recorded sessions in compliance with accessibility
Recommend software/application to replace Excel spreadsheet for organizing and tracking metrics (workshops/trainings, appointments)
SME/Liaison to serve as a 'go to' for implementing and maintaining Engage
Serve as local/on-campus Camtasia SME/Liaison
Serve as local/on-campus iModules SME/Liaison
Serve as local/on-campus Adobe Creative Cloud SME/Liaison
Serve as local/on-campus Portfolium SME/Liaison
Acquire Slack Instant Messaging
Other Related Job Duties:
Work to develop an HR Service tracking system.
Website maintenance and data analytics.
Provide reports/data for ad-hoc requests
Minimum Qualifications Education & Experience:
A four-year degree or an equivalent combination of education and experience.
Equivalent of 5 years of experience in general office clerical work, along with three years' experience working in an administrative support role.
Experience using standard office software programs such as MS Word, Excel, Access, and email programs. Must have a sound foundation in English grammar, spelling and punctuation, along with a working knowledge of office methods, procedures and practices.
Ability to use word processing and spreadsheet programs is required. Applicants must have a background in planning, organizing, and supervising the work of others. Ability to create and maintain spreadsheets and databases.
Ability to independently identify and solve complex production problems.
Ability to work with outside systems integration.
Clear, positive, solution-oriented communication skills to translate user needs into effective technical solutions.
Experience in a University environment along with experience with PeopleSoft
Experience working with Human Resources
Work with systems that use workflow
CSU system experience a plus
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be 'Designated' under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.