Requisition Number: 03024290 Final Filing Date: 07-25-2019 Closing Date: Payroll Title: EXTERNAL RELATIONS SPECIALIST 2 Number of Positions: 1 Salary: $20.64-$42.29/HR Appointment Type: Contract Appointment Description: 100% Fixed; Monday-Friday 8am-5pm - This is a one year contract position, with the possibility of becoming career. Overtime Eligible (FLSA): Non-Exempt Union/HEERA Representation: This position is not represented by a collective bargaining unit
Department: DEVELOPMENT: DEVELOPMENT OFC - 061021 Department Description:
Location: Davis Allow Applicants to Attach: Resume Cover Letter References
Job Summary: Under the direction of the Assistant Director of Outreach and Engagement, provides analytical and administrative program support to further engage donors with UC Davis and the specific academic area(s) they support. Coordinates university-wide programs, events and initiatives that enhance and strengthen UC Davis' relationship with its supporters, and compliment donor relations efforts implemented within the colleges, schools and units. Coordinates ongoing activities and communications within donor relations including local and regional event support as well as departmental calendar management. Tracks selected mailings to key donor audiences and processes data. Uses database to gather relevant details to personalize donor communications and event details. Assists with complex data functions, including generating queries;extracting, manipulating, filtering and merging data; and transitioning data between multiple software programs. Evaluates and interprets analytical, statistical and financial data. In collaboration with Advancement Services, helps design customized reports to track donor activity and donor relations initiatives. Helps design, implement and enhance infrastructure to increase overall donor relations program effectiveness and efficiency. Updates donor records with actions, activities, contact reports and other information as appropriate. Responds to donor inquiries and requests in timely manner. Special projects or other duties as assigned. UC Davis' Office of University Development provides leadership, coordination and support services to help the university meet its mission of research, teaching and service by building philanthropic support and executing approved fundraising programs including campaign related priorities.
Physical Demands: Position will travel to events in Sacramento and locally.
Work Environment: Provide own transportation to off-site events and meetings.
Work hours outside standard 8AM-5PM schedule.
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Background Check Required: Yes
Minimum Qualifications: Experience managing projects in a fast-paced environment with competing demands, including skills to strategically implement successful event plans, collaborate and follow-up with others to ensure project deadlines are met.
Advanced computer skills (Word, Excel, Access, Outlook, PowerPoint, etc.) to produce complex spreadsheets and reports. Extract, manipulate, filter and merge data, database management, create presentations, project calendars, correspondence and detailed briefing materials.
Experience managing complex calendars.
Advanced writing, editing, and proofreading skills to draft, review and edit sensitive correspondence, briefings, reports, and other written materials that reflect the high standards and professionalism of an executive office; experience editing copy for correct grammar, spelling and punctuation.
Experience creating, managing and monitoring budgets. Experience tracking expenses and generating reports that might inform future business decisions.
Written, oral & interpersonal communication skills and political acumen to handle sensitive or difficult situations diplomatically. Skills to communicate directly with donors and to interact with high level executives with discretion. Skills to work effectively and sensitively with constituents from diverse cultural backgrounds and perspectives.
Preferred Qualifications: Experience participating in major fundraising efforts, ideally a major comprehensive campaign, in a college, university, non-profit organization, or other large complex institution.
Knowledge of development with event stewardship focused responsibilities.
Experience using Advance/AIS, the campus donor and prospect-tracking database and other development tools such as Reeher, Michelangelo, MyTravel, DaFis.
Ability to travel to offsite meetings, events and activities that may be scheduled outside of normal business hours.
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.