Stanford University School of Medicine, Genetics is seeking an Assistant Accountant to support the Associate Director of finance to provide accounting and finance-related support to the chair and his lab with over 100 members.
Gather, review, compile and process proposal input form in SERA.
Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
Work on various tasks in following categories: Preaward, annual sponsor progress report, post award (award management, labor schedules/adjustments/GFS, subcontracts, suspense / clearing accounts, A/P, VA IPAs.
Respond to transactional inquiries from client groups.
May be responsible for p-card administration, processing, travel cards, expendable reimbursements and SUNET ID sponsorships.
Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements.
Specifically, focus in the following areas:
Gather necessary information to complete Proposal Input Form (PIF in SERA)
Work with lead postdoc/person on routing PIF in SERA to RMG.
Gather all information needed for the grant. (RFA, website, equipment, facilities, PI other support, bio-sketches, in the lab and outside Genetics.)
Draft proposal budget with minimal guidance.
Fill out necessary forms to complete budget package for sponsor.
Initiate and complete proposal in NIH Assist (or sponsor) website for review.
Annual sponsor progress report:
Use eCommons to coordinate with lead scientists to complete RPPR.
Prepare all personnel report.
Gather all necessary documentation for progress reports (other support, etc)
Submit early PTA requests
Set up PTAs (and separate tasks and budgets) for new awards
Labor Schedules / Adjustments / GFS
Clear suspense account.
Update labor schedules, post necessary labor adjustments.
Submit PTA update forms for postdocs for GFS entry.
Review clearing account and update labor schedules/GFS as needed to avoid expenses hitting suspense.
Set up subcontracts and amendments as needed in Oracle system.
Review subcontract invoices and arrange for payment processing.
Draft VA IPA agreements for various staff to submit to the VA for funding.
* - Other duties may also be assigned
*Other special projects/duties may also be assigned by the Associate Director of Finance
Ability to multi task, prioritize, work in a fast paced, high stress environment with multiple conflicting deadlines.
Remain calm professional composure in fast pace environment
Team player, yet still able to work independently with minimal supervision
SU experience with Sera, Ofweb as well as NIH Assist strongly desired.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Knowledge of basic accounting procedures.
Ability to operate computerized office applications and accounting systems.
Ability to clearly and effectively communicate information to internal audiences and client groups
Constantly perform desk-based computer tasks.
Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
Occasionally write by hand, twist, bend, stoop and squat.
Rarely stand, walk, reach or work above shoulders and use a telephone.
EDUCATION & EXPERIENCE (REQUIRED):
High School diploma or equivalent and two years' work experience.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May work extended hours during peak business cycles.
Location: School of Medicine, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.