Support the Director in administering the undergraduate programs in the School of Social Work.
Relieves administrator of a wide variety of internal administrative duties and a large volume of decisions which require a thorough understanding of the functions, programs and policies of the University.
Provides administrative assistance to ensure attainment of BSW/Undergraduate Program objectives.
Evaluates incoming mail, reports, requisitions, or inquiries and distributes appropriately.
Assists with the editing of manuscripts, research papers, instructional materials, and technical reports as needed in a word processing document.
Assists with the processing of student applications to the programs including sending acceptance letters and other communications.
Assists in the management of administrative staff services and in developing and implementing internal procedures.
Interviews and assists in selection process of work studies.
Supervises work studies.
Assists in determining the work priority and schedule duties of work studies. Designs and/or executes an effective system of internal controls concerning records retention, and develops and updates retention schedules and a manual of operating procedures for records retention, storage and destruction. Supervises and assists in the gathering and recording of data.
Files relevant documentation such as applications and acceptance letters in students' Central Advising Record (CAR) in MyMav.
Organizes and maintains filing systems and maintains archives.
Maintains spreadsheets on program applications updates as appropriate.
Assimilates and compiles data using independent judgment in producing final reports. Conducts literature searches to obtain publications of interest.
Gathers data and compiles reports for use in planning.
Maintains and reconciles departmental accounts, coordinates travel and prepares vouchers for payment or reimbursement.
Coordinates supply purchases for payment or reimbursement.
Assists in travel planning for BSW director. Maintains calendar of events and arranges schedules and meetings including BSW and university Orientations and other events.
Acts as the unit liaison with other departments and with outside agencies.
Composes correspondence and sends out routine correspondence and form letters.
Acts as liaison with other departments in the University and outside agencies as needed. May work around standard office conditions. Repetitive use of a keyboard at a workstation. Performs other duties as assigned.
Bachelor’s degree with one (1) year upper level secretarial experience or high school with five (5) years of increasingly responsible administrative, secretarial and clerical experience with one (1) year of supervisory experience or equivalent experience.
Excellent oral and written communication skills. Experience with MyMav (PeopleSoft), and document imaging experience (Image Now). Experience with MS Office (Teams, Word, Excel, Powerpoint, etc), creating posters, and flyers (Piktochart, Prezi).
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.
Open Until Filled: No
Internal Number: 9702
About University of Texas at Arlington
The University of Texas at Arlington sets the standard for educational excellence in the thriving Dallas-Fort Worth metropolitan area and is one of the nation’s fastest-growing public research universities. With an enrollment of 38,000 on-campus students and an additional 15,000 online degree-seeking students, UTA is the second-largest institution in The University of Texas System. The University offers more than 180 bachelor’s, master’s, and doctoral degrees through 10 colleges and schools and is rising in stature through its commitment to transforming the lives of students, pushing the boundaries of knowledge, and serving a growing and diverse community. UTA has developed a strategic plan, “Bold Solutions, Global Impact” (http://www.uta.edu/strategicplan). Taking advantage of our unique location at the center of the fastest growing urban region in the U.S. and adjacency to the Dallas-Fort Worth International Airport, our vision is to be ‘The Model 21st Century Urban Research University’. To support this vision, our strategic plan focuses on four over-arching themes across the University: Health and the Human Condition, Sustainable Urban Communities, Global Environmental Impact, ...Data Driven Discovery and Knowledge Management. The College of Engineering is playing a critical role in the advancement of each of these themes. Our highly ranked academic programs attract the best and brightest scholars from around the world, and our faculty and students consistently receive national and international recognition for their accomplishments. U.S. News & World Report ranks UT Arlington fifth among national universities for undergraduate diversity, we are a designated Hispanic Serving Institution, and the Military Times recently named UTA as the best 4-year College for veterans in the state of Texas. The Chronicle of Higher Education ranks UT Arlington among the 20 fastest-growing public research universities in the United States over the last 10 years. With a population of 7 million, the Dallas-Fort Worth Metroplex is the fourth-largest urban area in the United States. It covers an area larger than the states of Rhode Island and Connecticut combined. The Metroplex is the economic and cultural hub of North Texas and has the 10th-largest gross metropolitan product in the world. Not only is it an exciting place to live and work, the Metroplex offers UT Arlington a host of unparalleled scholarly, research, and economic activity. UTA has been a catalyst for redevelopment and revitalization in the central business district of Arlington, establishing a true college town environment in downtown Arlington. UTA’s 20-acre, mixed-use College Park District provides new special events and student living space, restaurants, and parking as part of its broad-based initiative to generate and support economic activity at the city’s urban center. In addition, the University is expanding its footprint in both Fort Worth and Dallas and has plans to increase its global presence building on active partnerships led by the College of Business and the College of Nursing and Health Innovation in Central and South America, South East Asia and the Middle East. For more information on University of Texas at Arlington, visit: www.uta.edu