Job Summary/Basic Function: Job Summary: The Supervisor of Graduation and Transcripts oversees and maintains all graduation and transcript functions and duties for Lamar University and Lamar Institute of Technology (LIT).
Essential Job Functions: Graduation:
Oversees graduation processing, including graduation applications, degree clearance and certification, associated work flow processes, commencement, diploma production and distribution for Lamar University and Lamar Institute of Technology (LIT)
Responsible for graduation controls for LU and LIT
Manually reviews audits to ensure degree clearance and certification for LU and oversees the review of audits and exceptions for LIT
Manually sets student up to apply for graduation
Verify final grades and GPA before awarding degrees
Award degrees using batch process in Banner for LU Graduate and LIT students
Update student records, as requested
Provide reports, as requested
Coordinate Graduation Fair with Undergraduate Graduate Coordinator o Secure vendors and departments to participate o Obtain door prizes and snacks to hand out o Pass out flyers o Send out correspondence to students to attend o Secure venue, mascots, volunteers
Coordinates Commencement ceremonies with Undergraduate Graduate Coordinator and Assistant Registrar o Facilitate and maintain inventory of diploma stock, tubes, envelopes, labels, and honor cords. o Ensure accuracy of information in the commencement program, on undergraduate diplomas, and for graduation-related information in Banner. o Secure volunteers to work o Develops and emails mass correspondence to graduating students o Prepares walking list, walking cards, maps, work assignments o Attends Commencement Committee meetings o Supervise workers during Commencement Ceremonies
Oversees transcript production and processes
Oversees Credential's transcript production
Oversees archived production
Process transcripts, as needed
Maintains degree audits for LIT, scribe computerized degree audits, resolves encoding issues, responds to accuracy issues and adds new approved plans, makes modifications and revisions
Serves as back up Scribe to LU degree audit system
Assist in training faculty and staff in DegreeWorks, best practices and procedures for LU and LIT
Oversee the supervision of assigned personnel o Work allocation o Employee training o Problem resolution
Assist Assistant Registrar with developing, maintaining, and updating policies, procedures, processes, and job duties
Coordinate with Assistant Registrar and Administrative Assistant on ordering supplies for graduation and transcripts
Serves on various committees as assigned
Attends meetings, seminars, and conferences on behalf of Records department
Work occasional evenings and Saturday for Commencement
Minimum Qualifications: Education/Experience: Bachelors degree Preferred Minimum three years experience of progressively responsible experience in student records and registration in a higher education
Knowledge, Skills, and Abilities: Comply with and adhere to Family Educational Rights and Privacy Act when dealing with public and university community. Knowledge of student information systems and degree audit systems, preferably Banner and DegreeWorks Understands the complexity of online audit coding Knowledge of trends, issues, and accepted practices relevant to the position Excellent communication, interpersonal, and organizational skills Strong logical and analytical problem-solving skills; critical thinking skills with attention to details Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community Strong organizational, time management and project planning skills Ability to work independently as well as on a team Strong initiative and the ability to coordinate multiple tasks simultaneously in a high-pressure environment Must be approachable and highly customer service oriented; must be detail-oriented, but also able to strategically conceive and coordinate long-term projects and events planned over a long period of time. Ability to effectively communicate with a wide range of individuals and constituencies in a diverse community
Security Sensitive Statement: This position is security-sensitive and thereby subject to the provisions of the Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.
Lamar University is an affirmative action/equal opportunity employer. It is the policy of Lamar University not to discriminate on the basis of non-relevant criteria including, but not limited to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, disability, or veteran status in its educational programs, activities, admissions or employment practices.
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Home to more than 14,000 students, Lamar University is one of the fastest growing universities in Texas and is a member of The Texas State University System. LU offers more than 100 programs of study leading to bachelor’s, master’s and doctoral degrees. The 270-acre campus in Beaumont is about 90 miles east of Houston and about 25 miles west of Louisiana