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Application Review Date The First Review Date for this job is: May 27, 2019
Departmental Overview The Goldman School of Public Policy (GSPP) has 17 faculty, 8 affiliated faculty, and 9 emeriti faculty. The School enrolls more than 1,500 undergraduates in elective classes and registers more than 500 students in its undergraduate minor annually. The School has more than 200 Master's degree candidates, 23 PhD students and occupies space in four different campus locations, within which are four classrooms, two computer labs and 42 offices. It has more than 1,800 alumni.
GSPP hires nearly 60 graduate student instructors, readers, lecturers and graduate student researchers annually. Its constituency also includes parents, friends and a number of organizations representing state, federal and local government and policy organizations. It is consistently ranked as one of the top graduate schools of public policy in the nation, currently ranked first among Policy Analysis graduate schools by US News and World Report.
The Program Coordinator will work within the Global Programs unit and undertake activities associated with reaching, serving, and engaging external constituencies through programs, events, products, and services not primarily related to fundraising. Constituencies include national and international alumni, local national and international community, government, parents, as well as the general public. The Program Coordinator will translate constituent needs and priorities into customized programs to create, enhance, and sustain relationships between the campus and its external constituencies.
Responsibilities In conjunction with the Director of Global Programs, the Program Coordinator develops and implements programs, events and/or communication strategies designed to inform external constituencies of institutional programs, activities, policies, and practices; constituencies may include the general public, prospective students, parents, donors, campus visitors, government and/or community representatives.
Planning and organizing a professional development strategy that best meets the group and individual needs of the international partners, including:
Assist in the design and delivery of professional development workshops
Follow-up with professionals and academics to present selected workshops for custom programs
Under the supervision of the Director - develop and manage content and design of the Global Programs website in conjunction with the Goldman School's web and IT team
Respond to and manage all inquiries for program areas from all interested parties
Execute all financial contracts with clients using templates vetted by the Business Contracts Office and the Office of Legal Affairs.
Arrange and manage logistics for professional development site visits
Arrange and manage short term housing rental units for semester programs and hotel accommodations for custom programs
Advise and monitor international guests as they develop networks of professionals both to solicit formal professional affiliations (internships) and to make contacts and form informal working relationships.
Develop and maintain a professional contacts database with appropriate individuals at the University, local, national, and international levels.
Execute compensation contracts and payments to program faculty and program presenters.
May research various topics and gather relevant data to inform unit strategic plans, keeping management informed as necessary and providing input as required:
Draft proposals, MoUs, Agreements etc. for the development of new programs
Draft and coordinate custom programs for US and international clients
Manage extended programs for international visitors
Maintain, existing strategic partnerships with US and international universities, government agencies, private and state-owned companies, and other organization that represent the emerging markets and constituencies.
Oversee planning for, and implementation of, cultural exchange opportunities
Relationship and Grants Management:
Assist in maintaining positive and productive relationships with clients and a wide range of organizations and individuals.
Respond in a timely, professional, and courteous manner to inquiries and other requests for information from client base, external partners, and staff.
Complete progress reports if required by the GSPP's Dean.
General Administrative and Operational Support:
Assist with development and implementation of program projects and convenings, coordinating programmatic and logistical aspects of multiple programs.
Participate in and lead meetings to produce collaborative work products and improve processes; as needed take notes, keep records, and track and follow up on action items
Coordinate the development and production of materials and information to keep constituents informed about recent research and demographics focused public policy
Assist in the development and execution of programmatic webinars; researching trends, and topics; and speakers that would be of interest to the trainings, etc.
Regularly assist the Assistant Dean for Global Programs in managing workload including, but not limited to, composition of letters and general correspondence as well as composition of spread sheets and graphs needed for documentation.
Assist the Director with research for written documents, workshops and requests for resources.
Track training expenses and ensure vendors are reimbursed in a timely fashion.
Organize and maintain departmental electronic and paper files.
Ensure APM-025 reports are generated and reflect faculty consulting compensation.
Respond to constituent inquiries.
Respond to requests for customized programs and initiate activities to engage potential clients when needed
Respond to existing constituencies' requests and create solutions with available resources that are allowed by University policies
Other Duties as Assigned
Rare weekends and evening may be required to respond to programmatic needs
Bachelor's degree in related area and/or equivalent experience/training
Thorough knowledge of basic concepts, principles, and procedures of building and maintaining effective relations with internal and external constituencies.
Thorough knowledge or demonstrated ability to learn of the campus, its mission, goals, objectives, programs, achievements, infrastructure and issues of concern.
Thorough written, verbal and interpersonal communications, tact and political acumen to effectively represent the campus.
Thorough knowledge and understanding of general issues of concern in higher education, business, IT, US and international politics and current affairs.
Thorough research, analytical and critical thinking skills, including sound judgment and decision-making skills and skill to correctly identifying real and potential problems, advising management as required, and proposing effective strategic resolutions.
Skill in project management, multi tasking, including event planning and meeting deadlines.
Ability to find common ground among competing interests and constituencies.
Geographical knowledge of the San Francisco Bay Area and California to guide international visitors and fellows
How to Apply Please submit your cover letter and resume as a single attachment when applying.
Other Information This is a full-time, 2-year contract position with the possibility of renewal.
Some evening and weekend work will be required.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
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