The mission of University of Washington Medicine is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. UW Medicine owns or operates the following: Harborview Medical Center, Northwest Hospital & Medical Center, Valley Medical Center, UW Medical Center (UWMC), a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated, or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children's University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children's. UW Medicine Supply Chain Management team has an outstanding opportunity for a full-time, SOURCING SPECIALIST.This position will serve as the institutional Strategic Sourcing authority for facilitating emerging surgical and integrated clinical services procurement and contracting issues and trends, and for coordinating UW Medicine policy and strategic direction in association with other units whose interests and expertise are crucial to successful resolution of surgical and integrated clinical issues. This position is intended to provide an enhanced level of service for complex surgical and integrated clinical procurement and contracting activities. Increased service levels may take several forms depending on the needs of the organization. Examples of enhanced service levels will include participation on-site at Harborview Medical Center, Northwest Hospital & Medical Center and the University of Washington Medical Center in planning for major projects and contracts, maximization of consignment opportunities, management of contracts and agreements through their lifecycle, as well as, rapid response and resolution of contracting issues and negotiations. This position will be responsible for balancing time and assignments to meet all workload goals and incorporating direction from the Leadership of Surgical and Integrated Clinical Services as to priorities. This position will conduct all contracting in accordance with institutional and Strategic Sourcing departmental policies, procedures, and delegations of authority. This position will be required to become Department of Enterprise Services (DES) Certified as stated in the Revised Code of Washington (RCW 39.26.110).DEPARTMENT EXPECTATIONS:As the Sourcing Specialist of Surgical and Integrated Clinical Services, expectations include the ability to:Develop knowledge and demonstrate competence in duties assigned and as required in the position.Prioritize assigned tasks and to complete those tasks in an organized manner and to use available time effectively.Report to work on time and to observe scheduled work hours.Readily adapt to changing priorities and changing work environments.Demonstrate commitment to assigned tasks.Be dependable in the level of performance towards completion of assigned responsibilities.Achieve a high level of accuracy in all tasks.Be persistent and thorough in completing all tasks.Maintain a current status on the daily workload and to provide notification to the supervisor if backlog develops.Exhibit interpersonal skills which contribute to a positive and enjoyable work environment for all, e.g. honesty, enthusiasm, courtesy.Exhibit clear and concise communication skills, both verbal and written.Identify departmental customers and their needs.Maintain high standards of dress and decorum.Accept constructive criticism.Provide assistance as required within Strategic Sourcing. Adhere to Surgical and Integrated Clinical Services internal operations, policies and procedures as defined by UW Medicine Medical Centers.Work within the procedures and policy guidelines established by Strategic Sourcing.Maintain a safe, clean and effective work environment.Recognize the obligations/opportunities as a service organization and to represent UW Medicine Medical Centers and Strategic Sourcing in a positive manner at all times.JOB RESPONSIBILITIES:Provide leadership and direction for procurement and contracting activities to UW Medicine department of Surgical and Integrated Clinical Services including:Participate in resource planning, assessing and prioritizing requirements for complex surgical and integrated clinical programs including issues of emerging technology advances in surgical and integrated clinical equipment, contracting, consignments, patient safety, and the use of the internet for procurement and contracting transactions.Identify best practices for conducting major contracts in a cost effective and expeditious manner, while managing risk issues and ensuring compliance with external rules and regulations.Identify best practices in conjunction with the UW Medicine teams; Materials and Logistics System Director, Information Services System Director and Value Analysis Director to advise on the management of a complex surgical and integrated clinical services inventory consisting of implants, consignments, general surgery products and specialty equipment.Under independent delegated authority, plan, award, and administer contracts for goods and services covering a wide range of technically complex products and serve as liaison with surgical and integrated clinical services staff to ensure effective overall operation of the procurement, contracting and payables system.Advise the UW Medicine Surgical and Integrated Clinical Services community on procurement and contracting policies and procedures recommending and implementing changes in procedures as necessary to support those unitsDevelop long term procurement and contracting strategies and implement procedures and systems which will support the surgical and integrated clinical programs and continued growth.Monitor changes, updates, and other policy issues stemming from UW Medicine and entity specific Surgical and Integrated Clinical Services Councils/Committees, Patient Safety Committees, Product Evaluation Committees, Supply Chain Committees and other sources.Contract for goods and services to meet departmental needs by:Coordinating with clients regarding their requirements; drafting of technical specifications; recommending technical assistance and proposing standardization of goods when appropriate.Committing orders to vendors; prepare electronic purchase orders that are procedurally and grammatically correct; assuring contract and/or specification compliance; devise evaluation tools to assist clients in selection of alternate products.Soliciting vendor response by approved, procedural methods for specific competitive contracts; selecting the appropriate method, i.e. Request for Information, Requests for Proposal, telephone quotation, Request for Quotation, Request for Bid; Request for Qualification and Quotation, direct negotiation; fully and completely document the reasons for process selection. Developing and drafting contracts that are compliant with UW Medicine Medical Centers, University of Washington and State of Washington rules and regulationsPerform Contract Administration for the Procurement Services by:Developing and/or recommending contract language to ensure vendor performance; reviewing all vendor contracts prior to forwarding to the Attorney General's Office.Maintain a high service level to our clients by:Providing prompt, courteous response to inquiries, requests and appointments.Making priority application and assignment to requests for purchases, contracts, and agreements.Advising clients of existing or potential policies and/or procedures that may effect their requisitions.Coordinate with the Medical Centers Clinical Engineering Departments to inform and monitor the acceptance of capital and minor equipment for use within Perioperative Services locations.Making regularly assigned visitations or participating as required in departmental presentations aimed at increasing communication/education goals.Resolving any Vendor performance problems.Perform research and investigation for sources of supply by:Locating, contacting and interviewing both via telephone and by personal visits potential vendors; monitoring the performance in a documentable fashion of existing vendors currently doing business with UW Medicine Medical Centers in such areas as quality of goods and quality of service to clients; monitoring and ensuring compliance with specifications and contract terms and after-sale support and follow-up.Soliciting vendor response by approved, procedural methods for specific competitive contracts; selecting the appropriate method, i.e. Request for Information, Requests for Proposal, telephone quotation, Request for Quotation, Request for Bid; Request for Qualification and Quotation, direct negotiation; fully and completely documenting the reasons for process selection.Analyzing bids for multi-commodity purchase contracts and/or procurement of products with complex features; recapping vendor responses when required in a clear, easy to understand fashion; auditing responses according to established procedures; selecting and informing appropriate parties of the selection in positive, concise fashion.Researching existing contracts, i.e. UW Medicine Medical Centers, University of Washington, State of Washington, Vizient (GPO), for applicability.Contribute to an effective, efficient Contracting Process by:Leading, directing, training, educating and evaluating employees as required.Exhibiting a willingness to handle a fair share of the departmental workload as identified by management; participate as required in back-up and fill-in plans.Surveying and analyzing procedures and Strategic Sourcing processes; prepare findings, report and recommend improvements to management.Participating in routine departmental operations in a timely and productive manner, i.e. management reports, public bid openings, contract maintenance.Actively participating in long-term planning.Strive to develop professional skills that result in more efficient performance by:Keeping-up with technological and market development in assigned commodity area(s).Adding to knowledge of business law and related subjects: develop specific knowledge of State, University and UW Medicine departmental policies and procedures.MINIMUM QUALIFICATIONS:Equivalent combination of education and experience may substitute for the stated requirements. Education:Bachelors Degree with an emphasis in a healthcare, Strategic Sourcing or other quantitative fields.ExperienceSix years of experience in procurement and contracting activities in support of surgical and integrated clinical services department, preferably in a mid to large health care organization, preferably in the public sector, especially in a research/teaching setting. Knowledge of medical terminology and items used in a hospital.Interpersonal SkillsDemonstrate creativity, imagination, initiative and good judgment in developing, organizing and implementing ideas and programs.Demonstrate ability within a team assignment to take a lead role in interpreting and applying conflict resolution techniques; management of diversity in the workplace; effective communication and active listening skills; consensus building and problem resolution skills in order to achieve group goals.Develop positive and beneficial relationships with others.Communicate effectively, both written and orally, in a variety of situations.Work in a high-volume environment where great emphasis is placed on customer service and creative problem solving skills.Administrative SkillsPlan, organize, implement and complete projects.Perform complex financial analysis.Technical SkillsDemonstrated knowledge of and experience in developing, negotiating, and administering major contracts for technically complex goods and services.Extensive knowledge of issues related to surgical and integrated clinical servicesKnowledge of and demonstrated experience in computer skills including spreadsheet and word processing software, electronic mail, WEB-based activities, and the utilization of automated systems used in inventory replenishment and distribution activities.COMPETENCY:Employee must meet the following competency criteria in order to maintain employment:Meet minimum requirements.Meet or complete pre/post-employment competency validation requirements.Demonstrate necessary skills (Skill Validation Checklist) on an annual basis..Meet expectations on performance evaluation criteria.Meet departmental expectations.Fulfill Annual Competency Review requirements.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.