Supplier Coordinator Job Code: 4440 Grade: E Exemption: Non-exempt Note: Not all unique aspects of the job are covered by this job description **This is a one year fixed term position.** JOB PURPOSE: Provide accounting and finance-related support to the Supplier Enablement department for duties as listed below: CORE DUTIES*:
Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
Communicate with internal & external clients and other staff members to explain and/or train on-boarding suppliers / validation process, and maintaining the supplier database in Oracle
Review supplier requests & supporting documents for accuracy, compliance, and validation
Monitor activity within Supplier Coordinator Workbench & ServiceNow
Communicate with vendors as needed to ensure documentation is accurate & information received is validated.
Review & analyze transactions linked to a new supplier request
Maintain Supplier Enablement desktop procedures in Confluence.
Ensure compliance with University policies and federal regulations and requirements
Participate as a member of a project team and contribute to change management strategy through communication and collaboration with others
Serve as a liaison to other departments to resolve supplier enablement issues.
Participate in new initiatives, as needed such as user testing.
* - Other duties may also be assigned
MINIMUM REQUIREMENTS: Education & Experience:
High School diploma or equivalent and two years' work experience.
Knowledge, Skills and Abilities:
Knowledge of basic accounting procedures.
Ability to operate computerized office applications and accounting systems.
Ability to clearly and effectively communicate information to internal audiences and client groups.
Constantly perform desk-based computer tasks.
Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
Occasionally write by hand, twist, bend, stoop and squat.
Rarely stand, walk, reach or work above shoulders and use a telephone.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORKING CONDITIONS:
May work extended hours during peak business cycles.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
This position is currently located in Stanford Research Park until our upcoming move to Redwood City, in May 2019. Our new Stanford Redwood City campus will be the workplace for approximately 2,700 staff whose jobs are important to supporting the university's mission. The campus brings departments together in a collaborative environment that reflects Stanford's culture and mission. The campus will offer amenities such as onsite cafes and a dining pavilion, a high-end fitness facility with an outdoor pool, and a child care center for Stanford families.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: Business Affairs: Financial Management Services (FMS), California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.