The mission of the Office of Facilities Planning and Management (OFPM) in the School of Medicine (SoM) is to plan for and manage the facilities needs of the School of Medicine community in the areas of facilities operations, capital planning and budgeting, projects from programming through occupancy, space inventory, facility assets, and health and safety. In the pursuit of this mission the office has an immediate opening for an Accounting Associate. The Accounting Associate will provide full-cycle accounts payable support for OFPM and report directly to the Senior Financial Analyst.
The successful candidate will demonstrate:
Excellent communication and relationship building skills;
Competence to manage multiple priorities and respond effectively with limited guidance;
Commitment to uphold Stanford University financial policies and practices; and
Drive to establish themselves as a leading contributor within OFPM and SoM.
Process purchase order requests and submit invoices for payment.
Reconcile vendor statements and work with vendors.
Periodically review and resolve purchasing holds and outstanding commitments.
Review, process, gather, and compile accounts payable documents for completeness, accuracy, and compliance.
Respond to transactional inquiries from client groups.
Maintain desktop procedures and accounts payable supporting documents in electronic filing system (BOX).
Participate in new initiatives, as needed such as user system testing and departmental process improvements.
Identify, recommend and implement service and process modifications to increase sustainability, productivity, and/or cost reduction.
* - Other duties may also be assigned.
2+ years professional work experience.
Previous work experience in an accounting role.
Quick learner of new technology.
Ability to work in a fast paced environment.
Familiarity with Stanford University applications and procedures a plus.
EDUCATION & EXPERIENCE (REQUIRED):
High School diploma or equivalent and two years' work experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Knowledge of basic accounting procedures.
Ability to operate computerized office applications and accounting systems.
Ability to clearly and effectively communicate information to internal audiences and client groups.
Constantly perform desk-based computer tasks.
Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
Occasionally write by hand, twist, bend, stoop and squat.
Rarely stand, walk, reach or work above shoulders and use a telephone.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May work extended hours during peak business cycles.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.