This position is located in a Supervisor’s Office on a Forest Service unit. The position is responsible for assisting the Forest Supervisor in ensuring effective administrative operations and is the key internal and external contact concerning availability and participation by the Forest Supervisor in operations vital to the success of the Forest programs. Maintains office continuity, performs special project assignments and facilitates overall communication and coordination for management officials. Manages the Forest Volunteer and Youth Programs.
Participates in Forest Leadership Team meetings and conferences, identifying and tracking topics requiring discussion and decision, follows up to ensure commitments made at meetings are completed, provides advice and guidance information of a factual nature regarding topics of discussion. Interprets established and pertinent regulations and organizational policies, management principles, and administative rules. Schedules and prepares conferences, taking care of items such as location, agenda, background material, and attendance list.
The position coordinates activities surrounding scheduling of appointments and meetings, maintenance of the administrative record, and budget coordination for the project. The position represents the Forest Supervisor on highly controversial and confidential matters, maintains office continuity, performs special project assignments, facilitates overall internal and external communication and coordination for the Forest Supervisor and his/her staff. Serves as a unit point of contact for a wide range of human resources related issues.
Serves as the Forest Program Manager for the Volunteer, Youth and Hosted Programs. Oversees program operation to ensure adherence to policy, implementation, outreach, recruitment, and program delivery. Prepares and completes detailed reports requiring budgetary, statistical, and demographic information as required by interal and external agencies.
Designs and implements daily operations for the Forest Supervisor and facilitates inter and intra office communications. The incumbent makes independent decisions regarding time and priorities of the Forest Supervisor out of the office for significant periods of time.
Screens incoming mail including correspondence, directives and publications. Determines those that can be acted upon personally and takes necessary action. Routes material of important or technical nature to supervisor or appropriate staff for action and/or reply and brings supervisor's attention to significant matters. When necessary, uses initiative to obtain clarification of instructions from originating offices.
Maintains status on incoming and outgoing material and initiates follow-up to ensure timely reply. Keeps supervisor and/or subordinate staff advised of approaching deadline dates. Reviews outgoing correspondence submitted to supervisor for signature to assure completeness and proper format, grammar, etc.
Provides confidential services for the Forest Supervisor on a broad range of controversial resource and personnel matters. Personally communicates with internal and external sources to gather data on various topics. Prepares confidential and personal correspondence for the Forest Supervisor.
Provides internal continuity in the Forest Supervisor’s Office during absences of the Forest Supervisor and keeps the Acting Forest Supervisor fully informed. Maintains background information and records and ensures continuity of communication.