Housing and Food Services (HFS) is pleased to announce an opening for a Program Assistant - Residential Education in the Residential Life department. HFS provides on-campus housing and dining to over 7,800 student residents each year. We employ over 1,200 classified, professional staff and student staff members who work throughout HFS, providing residential and dining services to the campus. Our mission statement—working together to enhance student life—teamwork and service to our students and customers are at the heart of our business.At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.We seek candidates who exhibit an appreciation of, a sensitivity to, and respect for a diverse environment, inclusive of students, faculty and staff of many social, economic, cultural, ideological, racial and ethnic backgrounds.Key Responsibilities:POSITION PURPOSEServe as the primary point of contact for students, staff and guests seeking information about student leadership and development resources and programming. DESCRIPTION OF DUTIES Performs specialized clerical duties in support of the Residential Life unit.Develops forms and procedures essential to program operations.Collaborates with other HFS units in support of day to day operations.Provides information related to Residential Life program policies, procedures, and operations.Communicates program information through various means; including, email, common area bulletin boards and digital screens.Maintains program budgets and informs supervisor of discrepancies; performs corrective action to eliminate discrepancies between budget related documentation.Receives and responds to requests for Residential Life records and materials.Organizes and maintains the production, distribution and storage of materials; develops and maintains office record keeping and filing systems.Utilizes SharePoint, Microsoft Office and the Content Management System in support of Residential Life projects.Assists with training, scheduling, and directing student employees.Schedules conduct appointments and other meetings for residents and staff.Assists residents with the meeting room reservation process.Compiles statistics and composes quarterly and annual budget reports.Interprets financial policies and procedures and provides a resource to staff in the management of program funds.Completes all purchasing for the office, utilizing the University Procurement Card process and Housing & Food Services Purchase Order system.Serves as a resource for staff with regard to purchasing regulations and monitoring for compliance.Provides incidental direction to student employees.Minimum Qualifications:High school graduation or equivalent AND two years of work experience providing administrative support in a large university housing setting.Equivalent combinations of education and experience may substitute for required qualifications.Desired Qualifications:One year of experience working in a residential life or residential housing program.Attention to detail.Outstanding oral and written communication.Success interpreting and communicating complex policies, procedures and agreements.Proficiency with MS Office applications.Proficiency with SharePoint, creating pages, libraries, work flows and forms.Experience with budget preparation, maintenance and monitoring, and developing new software skills.What's in it For You:Full benefits, including medical and dental insurance and retirement.Paid vacation and sick leave, as well as 10 paid holidays a year and one personal day.Subsidized transit and parking passes.Work for a mission-driven organization that is focused on providing the best possible living and learning environment for our students.Condition of Employment:A satisfactory outcome from the reference check process and education verification. Membership in the Union.This position will work a Monday through Friday 8am to 5pm schedule. The salary range is $2907.00 - $3858.00/month + benefits.To be considered, apply and update your profile and application by the end of the day on February 22, 2019.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.