Organizational Area: Chief Operating Officer - UCOP Budget and Finance
Location: Oakland, CA
Posting Salary: Recommended Hiring Range is $90,000 to $102,600, Commensurate with Experience
Position Summary: The position's responsibilities include supporting, and in some cases driving, the annual budget process for a population of UCOP divisions (clients); developing and maintaining reporting on quarterly financial results against prior year actuals & budget; analyzing variances and trends; supporting departments in the mid-year and periodic budget forecasting. This role may also be responsible for recommending key operating performance measurements (KPIs, metrics) and developing reports to track them. In addition, he/she may design additional reports and analysis to provide management with decision tools and visibility into UCOP's financial performance.
Special Conditions of Employment:
Other Special Conditions of Employment: Successful completion of a background check is required for appointment to this critical position.
Job Close Date:
Duty 1: Provide direction, guidance and support to UCOP divisions and departments in preparing and analyzing budgets, reviewing quarterly budget to actual variance information and creating detailed expenditure forecasts. Design and develop monthly and quarterly management reporting packages covering results, trends, variances, and present findings to key stakeholders. Function:Financial Transactions and Policy Compliance Percent: 30
Duty 2: Participate in the implementation of a new financial system and planning tool for UCOP. Identify key requirements of a new system that will address the needs of UCOP's budget on a divisional as well as holistic level. As needed, work on Chart of Accounts and UCOP balance sheet development and capital expenditure budget process. Function:Budgetary Activities Percent: 15
Duty 3: Lead and participate in projects designed to improve UCOP Budget and Finance efficiency and effectiveness, including, but not limited to, detailed fund purpose and use analyses and reconciliation, review of departmental business models and recommendations for improved financial reporting, and determination of and monitoring of ROI for departmental initiatives. Function:Analytical Support and Reporting Percent: 10
Duty 4: Monitor monthly expenditures, identify variances from prior year actuals and budget, including budget system entries, appropriations, fund balancing and year-end close. Provide recommendations on improved spending and operating efficiencies. Perform review of requests for annual and ad hoc funding and staffing augmentations and make recommendations to UCOP leadership. Function:Review for Variances Percent: 25
Duty 5: Develop formats to improve decision support including reviews of programs and initiatives and budget deep dives for improved transparency of activities and related costs. Build financial model(s) to facilitate multi-year forecasting of expenditures per division, sub-division and department including requirements for long-range operating and capital budgets. Function:Forecasting Percent: 20
Job Requirements Bachelor's degree in finance, accounting or business management and a minimum of 5 years equivalent experience required.
Demonstrated ability to research, analyze and interpret financial data, participating cross-functionally to develop a wide range of reports and analysis used for formulating recommendations.
Demonstrated hands-on experience in managing financial accounts and funds, including forecasting and budgets; ability to perform complex financial analysis and customized reporting.
Requires ability to present complex finance related information in a clear and concise manner, both in writing and verbally.
Ability to communicate financial information to management in a clear and concise manner, both written and verbal.
Advanced knowledge of financial policies, practices and systems.
Experience and ability to be able to quickly acquire a thorough knowledge of institutional policies, practices and procedures.
Exceptional time management skills, ability to prioritize projects, effectively utilize resources, ability to manage multiple tasks simultaneously. Deadline-driven.
Must be expertly skilled in the use of Microsoft Office (Excel, Word, PowerPoint, etc.) and common desktop/web applications.
Experience with ERP system implementations and planning tools (SAP, Oracle, Hyperion Planning, Others) Required
Experience with IBM Cognos BI, CAFE (Cognos Analysis for Excel), Cognos TM1 report writing, a plus. Preferred
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