California Polytechnic State University, San Luis Obispo
October 13, 2018
San Luis Obispo, California
Cal Poly, San Luis Obispo
Assistant Director Facility Operations
Department: Facility Services (204600)
College/Division: Administration and Finance
Salary Range: Salary commensurate with background and experience of the individual selected. Cal Poly offers excellent fringe benefits, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System and educational benefits for eligible employees. All rights associated with the appointment are governed by the Management Personnel Plan adopted by the CSU Board of Trustees.
Facilities Management and Development (FMD), a unit within the Administration and Finance Division (AFD), is responsible for the planning, design, construction, operations, maintenance, and repair of university facilities and grounds. FMD consists of five critical and interdependent support departments, including Facilities Customer & Business Services; Energy, Utilities, & Sustainability; Environmental Health & Safety; Facilities Planning & Capital Projects; Facility Operations; and Special Projects. The Facilities Operations Department is responsible for providing maintenance, repair and minor construction of university facilities with employees working in such areas as mechanical and architectural building maintenance, landscape, custodial, transportation, warehouse, refuse and recycling, and surplus.
Under the supervision of the Executive Director for Facilities Operations, this position has direct responsibility for managing a comprehensive facility maintenance and repair program for campus buildings and utility infrastructure, including HVAC, water, gas, sewer, and electrical systems. Additionally responsible for operating, maintaining, or overseeing major building technology systems such as building automation management, lighting control, fire and life safety, and elevator systems. This position oversees the Architectural Trades and Mechanical Trades sections of Facility Operations, which includes the management of eight areas: Carpenter Shop, Paint Shop, Lock Shop, Plumbing Shop, Electric Shop, Central Plant, Engineering Services and Poly Canyon Village Shop. The incumbent has direct supervision of the Manager of Mechanical Trades, who oversees the Engineering Services, Central Plant, and Plumbing shops, and the Manager of Architectural Trades, who oversees the Carpenter Shop, Paint Shop, Lock Shop, and Electric Shop. In addition, this position has broad programmatic responsibility for managing, developing, directing, and providing vision and strategic planning, and establishing and monitoring organizational goals for all functional activities of the maintenance organization.
NOTE: To view the full position description including all the Required Qualifications click here
Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. Check our benefits website for additional information.
Minimum Qualifications (Staff Only):
Education and Experience:
Bachelor's degree in Engineering, Architecture, Industrial Technology/Education, Facilities Management or another related field and five (5) years of progressively responsible management and supervisory experience in the area of general facilities project management, maintenance, renovation, and operations management.
Licenses, Certificates, Credentials:
Possession of (or ability to obtain by date of hire) a valid California Driver's License.
Excellent personnel management skills. Comprehensive knowledge of effective personnel management practices and supervisory skills, including recruitment, training, performance assessment and metrics management, motivation and professional development, corrective actions and progressive discipline.
Working knowledge of proper repair procedures for heating, ventilating, air conditioning, plumbing and sewage systems, electrical distribution systems, 125 PSIG steam boiler equipment, central heating and cooling plants, and general construction methods.
Working knowledge of the Uniform Building Codes and California Mechanical, Plumbing and Electrical Codes.
Demonstrated ability to take initiative and be proactive in the maintenance and construction needs of the University as well as develop programs, policies, and procedures for continual improvement of Architectural Trades and Mechanical Trades to campus.
Demonstrated knowledge and understanding of safety in the workplace and ability to observe safety requirements and safe work practices and methods as required.
Knowledge and ability to utilize campus resources during emergency situations. Demonstrated ability to understand problems from a broad perspective and discern underlying causes of the problem when developing solutions and to conceive new approaches to complex problems and issues.
Excellent interpersonal oral and written skills and demonstrated ability to interact and communicate in an effective and dependable manner as well as establish and maintain cooperative working relationships with clientele such as students, staff, faculty, and co-workers. Demonstrated ability to work in a productive manner with contractors, vendors, and building professionals.
Maintain high quality/standards of work, leadership, initiative, problem solving, commitment, creativity, professional responsibility and judgment. Ability to represent the University and its interests in a professional and conscientious manner.
Demonstrate ability to develop and analyze spreadsheets and reports to manage all aspects of business operations, including expenditure trends, shifting needs, and response times.
Excellent time-management, planning, and organizational skills, ability to multi-task while attending to detail, and meet the demands of multiple deadlines. Ability to adapt to organizational, procedural, policy, and technological changes.
Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
Demonstrated ability to maintain a high degree of confidentiality.
Working knowledge of or ability to quickly learn University infrastructure, policies and procedures.
Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
Master's Degree in Engineering, Architecture, Industrial Technology/Education, Facilities Management or another related field.
Management experience in a higher education or institutional setting.
***THIS POSITION IS OPEN UNTIL FILLED***
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
Working around high (350 degree) and low (-40 degree) temperature equipment such as 120 pound steam boilers and pipelines and inside blast freezers.
Working around large (100 HP) fans and motors and noisy, diesel engine-driven generators.
Ability to communicate in person or by radio or telephone with the general public or campus community repeatedly throughout the day.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.
Must be able to successfully pass a pre-employment background/fingerprint check.
Full-time MPP employees are required to disclose outside employment at time of hire or within 30 days of taking additional outside employment subsequent to time of hire.
This position classification has been defined as 'Exempt' and is not subject to the overtime provisions of the Fair Labor Standards Act (FLSA).
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly, San Luis Obispo. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Note: Cal Poly cannot deny an applicant a position solely or in part due to a criminal conviction history until it has performed an individualized assessment and linked the relevant conviction history with specific job duties in the position being sought.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
For health and well-being, Cal Poly is a smoke & tobacco-free campus. The university is committed to promoting a healthy environment for all members of our community.
About Us Cal Poly is a nationally ranked, four-year, comprehensive public university. Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco. With a budget of $168.5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members. Cal Poly is part of the 23-campus California State University system.
At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.
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About California Polytechnic State University, San Luis Obispo
Cal Poly is a nationally ranked, four-year, comprehensive public university, with approximately 17,500 undergraduate, 120 post-baccalaureate, and 900 graduate students. The Cal Poly community fosters teaching, scholarship, and service in a learn-by-doing environment where students, staff, and faculty are partners in discovery. Cal Poly has built an exemplary reputation on its learn-by-doing approach to the preparation of undergraduate and graduate students. It is a distinctive learning community offering academically focused students a hands-on educational experience that prepares them for today's scientific and technical world. Cal Poly provides a balanced education in the arts, sciences, and technology, while encouraging cross-disciplinary and co-curricular experiences. U.S. News and World Report has ranked Cal Poly #1 among public master's universities in the western United States for 24 consecutive years. The University values free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. As a campus, we welcome and nurture a rich array of different perspectives, ideas and cultures. We encourage international an...d multi-cultural education in order to prepare students for successful participation and competition in a diverse world and a global workforce. We believe that diversity of our students, faculty, and staff enlivens and enriches Cal Poly’s educational environment.