The Administrative Assistant reports to the Provost's Executive Assistant. This position will work under general supervision to perform duties relevant to the operation of the Office of Instruction. To be successful, the Administrative Assistant will be detail oriented and efficiency driven. They will engage positively and collaboratively with a diverse and multicultural campus community to promote college programs. The Administrative Assistant will need to have effective written and verbal communication skills, be a problem-solver, organized and dedicated to providing exceptional support with the following responsibilities:
Provide administrative support and perform confidential duties for the Executive Dean of Instruction and Associate Deans of Instruction.
Contribute to the achievement of the Instruction division's purpose and the Executive Deans' objectives and goals by planning, directing, and delivering support services in the Office of Instruction.
Serve as primary point of contact for office, responsible for greeting visitors, problem-solving, troubles hooting, documenting, tracking, and follow-up.
This position is exempt from overtime and relocation allowance.
ABOUT THE COLLEGE Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 45% students of color and over 1,800 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.
We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.
Essential Functions/Typical Duties
Serve as liaison with administrators, faculty, staff, and students
Ensure effective operation by managing the Executive Dean' s appointment calendar; screening telephone calls
Coordinate and facilitate Instructional processes and operations in collaboration with Instructional administrators, division deans, program chairs, faculty, and/or staff
Develop and/or maintain operational processes and procedures for the Instruction division and the Office of Instruction
Compose and transmit correspondence on behalf of the Office of Instruction, Executive Dean and Associate Deans including confidential and sensitive information
Research and prepare draft reports, policies, procedures, and other documents;
Provide administrative supports, such as maintain Office of Instruction SharePoint site, electronic and hard-copy files, organizational chart, office supplies and equipment; make travel arrangements, etc.
Apply knowledge of college policies and procedures to resolve complaints, or refer individuals with confidential concerns to appropriate resources for assistance
Serve on Instruction and college committees and task forces as appropriate
Arrange for events, maintenance and other services as needed
Perform related duties as required
Associate's Degree in Education, English, Communications, Business Office Technology, or related field ORtwo yearsadministrative support or managerial experience
Three years' experience providing administrative support
Ability to exercise independent judgment to prioritize and manage work, and to perform effectively under stress and while handling multiple simultaneous priorities.
Effective written and oral English communications skills, including ability to proofread reports, correspondence, and informational materials.
Ability to conduct research, compile, and analyze data.
Ability to establish and maintain effective working relationships with diverse students, faculty, staff, colleagues from other colleges, outside organizations, and general publics
Intermediate to advanced skills in Microsoft Office Suite, Adobe, and other office software products.
Experience working in higher education or state government, and knowledge of federal, state, and local policies and procedures related to community colleges and instruction
Experience in maintaining confidential information
Experience in positively managing conflicts
How to apply:
To apply, go to www.bellevuecollege.edu/jobs
Individuals interested in this position are encouraged to apply. Your application must include all required documents and a complete online application to be considered complete. Any application that does not provide all requested information will be considered incomplete and will not be screened for the position.
Please submit the following to be considered:
Complete an online application (note that stating "See Resume" on any section of the online Application will be deemed incomplete)
Complete the supplemental questionnaire
Attach a Resume
Attach a Cover Letter addressing how you meet or exceed qualifications (max 1 page)
Attach a Diversity Statement that addresses the following: Please provide specific examples of how your educational and/or professional experiences, background or philosophy demonstrate your commitment to diversity and equity, and how these prepare you to contribute to Bellevue College (min 1 pg, max 2 pg)
Located in Bellevue, Washington, Bellevue College is a community based public institution. Bellevue College is a student-centered, comprehensive and innovative college, committed to teaching excellence, that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. The college serves 37,000 students every year, and is represented by 65 different countries. Bellevue College has a variety of distance learning options for the students such as online learning. Students have the opportunity to receive a variety degrees and certificates that range from a GED to a Baccalaureate degree. The Northwest Commission on Colleges and Universities accredits Bellevue College as a baccalaureate degree-granting institution.