UCSD Layoff from Career Appointment: Apply by 09/17/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
The Global Public Health section in the Division of Infectious Disease in the Department of Medicine at UCSD conducts high-caliber research on health related issues and service utilization facing vulnerable populations in international settings and within the U.S.
Within the Division, the Center on Gender Equity and Health (GEH) focuses on conducting innovative global public health research, medical and academic training, and evidence-based intervention development and evaluation of programs related to gender inequities, gender-based violence, and sexual and reproductive health (adolescent and unintended pregnancy, family planning, HIV/STI, healthy birth spacing).
The team of social science and epidemiology researchers assembled by GEH includes leading figures in measurement and rigorous evaluation of sustainable programs working with girls, young women, their male partners and families to understand and shift gender-based behaviors and social norms that compromise health and safety. GEH epidemiologic and evaluation research is currently being undertaken in South Asia, Mexico and Central America, west and east sub-Saharan Africa, and the United States. This research is supported by a diverse portfolio of public and private funders, conducted in conjunction with international NGOs, and includes engagement with local and national governments.
Under the supervision, the Administrative Assistant will provide full scope of general office and administrative support for the Center on Gender Equity and Health Faculty which includes: schedule coordination and calendar management, delivering confidential documents and mail escort, maintaining integrity of database by accurate data entry, sorting mail, purchasing, travel, ordering office supplies, errands and performing specials tasks and other duties as needed, internet searches; drafting and formatting correspondence and paperwork; arranging and reconciling frequent domestic and international Center-related travel; preparing reimbursements; ordering supplies and equipment, meeting attendance and note taking; assist with preparing and formatting instructional material (lecture notes, figures, exams and presentations using Microsoft Word, PowerPoint and Adobe Photoshop); assisting faculty with academic review; assisting in the preparation and submission of research proposals for funding; prepares for meetings, events, and hosting of GEH guests; serves as liaison (via phone, email and in-person) between GEH and outside departments, divisions, organizations and the general public.
Must be professional, poised and able to act with discretion with highly confidential information.
Previous experience providing strong administrative support in an office environment. Administrative experience with arranging domestic and international travel, reimbursement processing, complex calendars, etc.
Demonstrated familiarity and knowledge of general procedures and online systems related to purchasing, travel, and disbursements in a University or business environment.
Excellent organizational skills with the ability to be flexible, yet able to handle multiple tasks simultaneously. Ability to prioritize workload to meet shifting deadlines and changing priorities with frequent interruptions.
Proven adaptability, given a variety of work demands, able to develop efficient methods, set goals and objectives, establish priorities and utilize available resources to address tasks.
Excellent interpersonal skills including tact, diplomacy and flexibility with the ability to work in a team framework. Ability to communicate ideas clearly and succinctly, with tact and diplomacy, both orally and in writing.
Proficiency using computers, word processing, database, spreadsheet and email software. Experience using MS Office Suite, web based programs, and Outlook/Google email and calendar systems. Ability to successfully navigate Internet to search for data (names, journals, contact information, etc).
Demonstrated skill in proofreading, spelling and use of correct grammar including ability to draft appropriately phrased and properly formatted correspondence and written documents.
Ability to analyze, evaluate and determine the most appropriate course of action in problem resolution. Self-starting ability, resourcefulness, creativity as applied to the duties of the position.
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