Academic Services and Student Organizations Advisor, ECE/Silicon Valley Campus
Carnegie Mellon University
August 12, 2018
Silicon Valley, California
Academic Services and Student Organizations Advisor, ECE/Silicon Valley Campus-2009981
The Department of Electrical and Computer Engineering (ECE) at Carnegie Mellon University (CMU) has an immediate opening for an Academic Services and Student Organizations Coordinator at the CMU Silicon Valley location. The ECE Department is a diverse academic community just shy of 1,400 individuals (faculty, staff and students) and includes global research and teaching efforts through extensions of our Pittsburgh academic programs and research in Silicon Valley, Portugal, Rwanda, Thailand and Singapore. This position is responsible for providing academic services support and student organizations support to ECE faculty and students located at the CMU Silicon Valley location. The Academic Services and Student Organizations Coordinator will report directly to ECE's Director of Student and Academic Affairs located at CMU's main campus in Pittsburgh, Pennsylvania.
Responsibilities fall under the following categories:
Academic services: The Academic Services and Student Organizations Coordinator will provide course support and assistance to teaching instructors, including courses broadcast to the Pittsburgh campus. Duties include but are not limited to ordering textbooks and instructor materials from publishers, collecting and distributing course materials and assignments, entering mid-term and final grades, archiving course materials, student work examples, and evaluations for the department accreditation and capstone design courses. The Academic Services and Student Organizations Coordinator will facilitate class poster sessions and project demonstrations, generate academic violation letters, add ECE courses to official academic schedules, set course and classroom reservations, monitor and clear wait-lists, flag courses for online faculty evaluations and final exams, verify course listings, set enrollment reservations based on enrollment priority, classroom size and course constraints, assist with teaching assistant assignments, and monitor registration to ensure students are registered correctly.
Student organizations: The Academic Services and Student Organizations Coordinator is responsible for enhancing and expanding the graduate student life experience for students enrolled in ECE programs at the Silicon Valley location. This position serves as the point of contact for the ECE-SV student organization officers. Responsibilities include serving as an advisor and mentor to student organizations, providing comprehensive direction, guidance and resources to student organizations. The Academic Services and Student Organizations Coordinator will work closely with the student organizations advisor for the Pittsburgh chapters of ECE student organizations to ensure both location activities are in line with the ECE Department goals and objectives and that the student groups and activities are joined, or duplicated as necessary.
In addition to the above listed duties, this position will assist with the planning and execution of a variety of ECE academic events held on the Silicon Valley campus.
We are in search of an individual with a high level of energy, who is willing to roll up their sleeves and do what it takes to provide exemplary support to the ECE faculty and students at the Silicon Valley location. You will be able to organize and prioritize your workload and function autonomously as needed, meet challenging deadlines, and multitask in a dynamic and fast-paced academic environment. You will be expected to display a high level of accountability and must be available to work during peak times of the academic semester.
Please submit a Letter of Interest and a Resume in PDF format.
Associate's degree preferred
3-5 years of administrative support experience required; some higher education experience preferred
1-3 years of experience in student services preferred
Excellent interpersonal, problem-solving, planning, and reasoning skills
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.