UCSD Layoff from Career Appointment: Apply by 08/14/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance. DESCRIPTIONThe Rady School of Management provides business education through its PhD program, Masters degree programs, undergraduate minors and courses, and executive business seminars. The Rady School's values are excellence, innovation, collaboration and integrity. The staff who work at the Rady School have created a highly participatory, high energy, upbeat environment where providing excellent customer service to our students and our faculty is a priority. The General Accounting Analyst 2 works in a close-knit team of Rady financial professionals who are integral to the success of the Rady School of Management and who work closely together throughout the day. The position conducts monthly and quarterly reconciliations for the general ledger balance sheet accounts and creates recharges for Rady Facilities and Executive Education accounts, including credit card payments, This position interacts with a wide variety of Rady School staff and others while providing monthly budget status reports, advising advises managers and faculty on the status of index and grant monies, responding to questions about expending funds according to fund and contract/grant requirements, university policies, and departmental guidelines. The position also advises Rady staff regarding complex financial reconciliations, purchasing activities, independent contractor/vendor issues, and express card issues. The position also interacts with and advises graduate students and graduate advisors when monitoring student groups/clubs' expenses re: appropriate policy guidelines re: expenses. This position provides financial monitoring of extramural funds with multiple indexes, multiple PIs, and multiple sources, including sponsored projects, startup funds and gift funds. The position creates and updates a wide variety of financial reports, and monitors the expenses of indexes and grant monies. The General Accounting Analyst 2 participates in the creation of fund closeout reports for departmental expenditures exceeding $40M and projected to exceed $50M by fiscal year 2021-22.
Quite unusual in an academic department, the Rady General Accounting Analyst 2 processes tuition payments by serving as an intermediary between the University, the student, and any third party payers, such as employer-based tuition programs. Attention to detail and meticulous record-keeping is essential. QUALIFICATIONSAdvanced expertise processing financial documents and checking for accuracy including invoices, reimbursements, purchase orders, vendor contracts, budgets, financial statements, etc. Experience with online financial systems such as office billing, online invoice payment, online bookkeeping and financial statements. Experience handling money and credit cards, experience with financial record keeping. Experience implementing policies and procedures relating to accounting, budgeting, bookkeeping, reconciliation, auditing, purchasing, disbursements, and other fiscal matters and experience explaining those policies to others. Experience conducting monthly and quarterly reconciliations for a general ledger. Experience doing journal entries, transferring funds. Experience monitoring expenses based on account code and identifying funds needing reallocation. Experience investigating financial, billing, or contract matters or inaccuracies, recognizing potential impact. Experience monitoring accounts and correcting errors or inaccuracies. Experience checking for accuracy on invoices, reimbursements, purchase orders, vendor contracts, budgets, financial statements, etc. Experience interacting with vendors and department purchasers in a diplomatic manner to solicit needed information or documentation. Ability to establish rapport with colleagues and vendors and to provide calm, professional analysis and communications when issues become contentious. Demonstrated experience researching and understanding spending policies or grant guidelines (or similar). Experience explaining pending rules or parameters to non-financial staff. Strong Excel skills. Experience importing and analyzing data from central databases to Microsoft applications, experience creating and running queries, creating Excel spreadsheets and pivot
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