The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data. This is a security sensitive position.
Required Education and Experience:
Bachelorâ™s degree or equivalent combination of education and experience.
Three years of related experience in general office, accounting, or personnel operations.
Required Special Knowledge, Skills, and Abilities:
Working knowledge of spreadsheet and word processing.
Ability to multi-task and work cooperatively with others.
Other Requirements or Other Factors:
Present a professional image.
Work as a team member in a dynamic organization.
Must be literate in the English language and able to comprehend, give, and follow both written and verbal instructions.
Relates well with diverse staff and student populations.
Works well under pressure, both independently or in a team environment. Uses tact, diplomacy, and judgment in dealing with all customers.
Some evening and weekend work may be required.
This is a security sensitive position. The individual in this position is required to handle Protected Health Information (PHI) as defined by HIPAA regulations. The individual is required to handle PHI in accordance with A&M System policy and is further required to complete HIPAA training as a condition of employment, within a reasonable timeframe after the individualâ™s employment, and on an as-needed basis thereafter.
Preferred Education and Experience:
Bachelorâ™s degree in Business Administration or closely related field.
Experience in managing business operations, human resources, or supervisory experience.
Experience assisting in developing and implementing policies and procedures using a proactive team approach for continuous improvement.
Experience developing and implementing methods and practices that ensure a multicultural environment.
Experience with Microsoft Office (Excel, Word, Outlook, Access, Publisher, PowerPoint).
Preferred Special Knowledge, Skills, and Abilities:
Knowledge of TAMU HR and Payroll related systems.
Technical writing skills.
Ability to write clearly and effectively, using good grammar, to draft and edit memos, procedures, and other documents.
Knowledge of Laserfiche.
Preferred Other Factors:
Ability to analyze data and written materials, and give verbal and written recommendations.
Ability to develop and give presentations, as well as assist others and develop assessments.
Salary Range: $36,512 - $46,924.80
Serves as the Human Resources Contact for the department. Performs HR/PR-related duties for all departments served by AABS. Required to complete training and attend TAMU HR Liaison conferences to maintain HR Liaison certification. Keeps abreast of TAMU HR rules, regulations, and procedures. Responsible for distributing HR/PR-related information to staff and maintains related reference and resource materials for staff. May serve as the contact point for focus groups or pilot programs for Human Resourcesâ™ initiatives. Assists with any HR/PR audits or visits as necessary. Assists in the resolution of confidential personnel matters and recurring or unusual administrative problems related to individual, team, or dept. HR/ PR issues. Coordinates and performs Payroll functions for all departments served. Serves as the primary Absence Partner for departments served.
Processes on-boarding of new employees. Ensures departmental new hire checklist is compliant with TAMU rules and SAP's, and is followed and completed. Processes exiting employees. Processes EPAs for changes to rate of pay, funding sources, name changes, etc. Assists in developing reports as needed for personnel budgeting.
Coordinates previous state history checks with staff members and HR/PR to ensure accuracy and completion of all changes. Coordinates personnel and position records retention to include maintenance of personnel files, monitors checkout and access to personnel files, reviews position files (when appropriate to maintain a position file) for compliance, and maintains records for the required retention period.
Advises supervisors regarding performance evaluation processes and submission for all staff. Notifies supervisors of outstanding evaluations. May also provide training in the performance management system. Ensures all paperwork, included in personnel files, are in compliance with appropriate state, federal, and institutional rules and regulations. Assists with preparing documents for transfer to Records Retention Facility.
Responsible for assisting departments with all position actions. Updates and maintains online position descriptions. Reviews and submits postings for all served departments. Creates/reviews reclassifications. Reviews new actions submitted for position descriptions for completeness and appropriateness. Changes access to position descriptions as approved.
May assist with the coordination and delivery of pertinent training for all departments served by AABS. Assists with the development of presentations and training related to HR/PR, especially training opportunities on topics not already provided by the University HR Department. May present staff training to groups or individually related to job duties or as requested.
Responsible for developing and maintaining an understanding of all the various systems used in HR/PR, and reporting for operations. Suggests innovations in relation to employment and accounting. Prepares and gives presentations for training of other staff related to duties.
Prepares, reviews, and/or edits documents for different needs for departments served. Assists with developing and maintaining training manuals for employees. Assists with development of forms or handouts related to other job responsibilities. Prepares HR/PR related correspondence or other materials as needed, including training materials, payroll, personnel change recommendations, etc.
Indirectly supervises student workers. Provides instruction, training, and oversight of student employees and their satisfactory completion of assigned tasks. Performs other duties as assigned.
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
Internal Number: R-010127
About Texas A&M University
Texas A&M University is dedicated to the discovery, development, communication, and application of knowledge in a wide range of academic and professional fields. Its mission of providing the highest quality undergraduate and graduate programs is inseparable from its mission of developing new understandings through research and creativity. It prepares students to assume roles in leadership, responsibility, and service to society. Texas A&M assumes as its historic trust the maintenance of freedom of inquiry and an intellectual environment nurturing the human mind and spirit. It welcomes and seeks to serve persons of all racial, ethnic, and geographic groups, women and men alike, as it addresses the needs of an increasingly diverse population and a global economy. In the twenty-first century, Texas A&M University seeks to assume a place of preeminence among public universities while respecting its history and traditions.