Depending on the experience of the selected candidate, this position will be hired at the Academic HR Analyst 1 or Academic HR Analyst 2 level.
UCSD Layoff from Career Appointment: Apply by 06/27/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
Under supervision and guidance of the ARC Reviews Manager and Lead Analysts, the ARC Review & Advancement Analyst will provide academic personnel services to Health Sciences departments and units through a shared service business model. In conjunction with the Reviews analysts, incumbent will share responsibility for administering academic personnel policies that span a comprehensive array of functional areas including but not limited to: faculty and academic employment (e.g. Senate and Non-Senate Faculty, Specialists, Project Scientists, Research Scientists, Lecturers, Unit 18s, etc.) appointment and merit advancement, academic review, layoffs, immigration/visa processing, training and development. The assistant analyst will primarily be responsible for his/her assigned academic reviews and advancement for each designated department portfolio.
The Analyst will participate in the planning, development, and comprehensive management of the faculty and academic appointment process. Learn to analyze, interpret, and make recommendations on academic personnel policies and procedures. Generate and review confidential documents for academic advancement, and provides analysis and recommendations. Provide analytical support to the Reviews Analyst designated to his/her department portfolio. Assist the Reviews Analyst in preparing for the weekly, biweekly, and/or monthly client conference calls to discuss current transactions for the department. Under the guidance of the Reviews Manager or Lead Analysts, incumbent will help in addressing department concerns and/or issues. Manage workflow and deadlines. Assist in the development and implementation of academic affairs training and other special projects and programs for Health Sciences departments as necessary. Develop and prepare reports in a timely manner as it pertains to appointment end dates, visa end dates, etc. and take timely action. Audit and maintain academic files to ensure compliance with university policies and procedures.
This position will serve as a shared services resource on academic affairs providing consultative services and acting as liaison between the ARC and Department Business Offices, faculty, VA, Division Administrators, division staff, and other internal/external offices. Assist in short and long term planning, policy and program development, workflow assessment, and make recommendations to improve business processes and efficiency. Assist in all other duties related to academic personnel administration as required.
Bachelor's degree in related area and / or equivalent experience / training.
Ability to facilitate the academic review process for full time faculty and professional researchers. Experience analyzing CVs and histories; making sound recommendations as to placement in appropriate series, rank, and step.
Ability to determine career path progression for new and junior faculty with ability to give sound advice on how to progress academically as defined by the faculty member, Division Chief and Department Chair.
Acquiring knowledge of and ability to apply / interpret organization and university policies and procedures which govern academic HR. This includes generally accepted business standards related to appointment classification and compensation, recruitment and selection, policy and procedure development, compliance management, benefits administration, organizational development, terminations and layoffs, and affirmative action.
Analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills.
Skills to communicate effectively, both verbally and in writing. Ability to communicate with all levels of academic, administrative and staff personnel, clearly and effectively via telephone calls, e-mail correspondence, and presentations at meetings.
Ability to work in dynamic team environment demonstrating ARC Quality Standards: RESOURCEFULNESS: Ability to independently find quick and innovative ways to overcome challenges; RECEPTIVENESS: Demonstrates a willingness to listen, acknowledge, and apply feedback, knowledge, ideas and suggestions with an open mind; ACCURACY: Indepe
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