The Stage Manager is a key member of the Oregon Symphony’s operations team responsible for the smooth-running onstage operations for all of the Symphony’s rehearsals, concerts and presentations. The Stage Manager is responsible for all stage equipment, set-ups and strikes and monitors hall conditions to meet the needs of the orchestra, conductor, and soloists while working to ensure that concerts are executed at the highest caliber. They develop procedures and effective implementation of performance-related requirements and are responsible for the preparation and professional appearance of the stage for all Oregon Symphony performances.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Oversees all logistics and equipment necessary for orchestra rehearsals and performances, pre-concert lectures, auditions, presentations, ensemble runouts and related events. Is present at most if not all orchestra services and presentations.
Supervises, implements and coordinates the set-up of the Orchestra according to the daily schedule, Collective Bargaining Agreement requirements, and needs of the conductor, orchestra and artists. Manages necessary set changes requiring frequent communication and collaboration with the Concert Managers, Orchestra Manager and Orchestra Personnel Manager, Conductors, Guest Artists, sound and light technicians, stagehands and musicians.
Ensures safety and comfort of the performers and audience (as related to stage activity). Coordinates and monitors hall safety and environmental functions with the on-site engineer in all venues. Reports all hall problems and resolutions to the appropriate venue personnel, production manager and Orchestra Manager.
Accommodates the needs of orchestra personnel, conductors, and guest artists in a timely, professional and cordial fashion as appropriate. Assists musicians with individual stage, equipment, and lighting and sound needs as appropriate at all services.
Via the orchestra schedule and program instrumentation sheet, assesses the number of crew necessary for services and set changes. Communicates needs to the Technical Service Department of P’5 who will then place the stagehands call with IATSE. When a change of requirements or new information result in the need to quickly add an additional stagehand, makes the request directly to the IATSE business manager. Coordinates stagehand calls for runouts and tours with the IATSE business manager and presenter. Verifies that house stagehand settlements are accurate.
Prepares and submits neat, accurate and on-time bi-weekly payroll information and other required new hire paperwork (W-4, Work dues authorization, I-9 forms) for extra stagehands.
Supervises the activities of stagehands and of the sound and light technicians. Supervises IATSE stagehands during services and ensures that all calls are conducted in accordance with the collective bargaining agreement between OSA and IATSE. Serves as working member of the crew.
Schedules door security personnel with the P’5 Technical Services Department and appropriate personnel in other venues.
In collaboration with the production manager, manages off-site situations that may arise during a service related to the instruments, stage set-up, hall or guest artists.
Purchases, stores, maintains, inventories, and transports orchestra equipment. Rents necessary instruments and equipment as authorized by the event producer.
Rents necessary vehicles for instrument and/or equipment transport and transports rental equipment as needed. Drives the truck as needed. Accompanies tour producer on pre-tour site visits, as needed.
Insures that the concert stage set-up is visually attractive, clean and physically correct. Directs stage operations for all performances, calling the sequence of each performance, insuring that concerts start on-time and run smoothly.
Arrives at the service site in order to ensure that the stage is set and ready to receive musicians no later than forty-five minutes prior to the scheduled start of the service. Arrives in time to insure the smooth, on time start of pre-concert talks and performances.
Assists the production manager and the Director of Operations with the development of production budgets.
Makes recommendations on the upgrading of orchestra equipment and the acquisition of new equipment. Makes minor repairs, as needed.
Attends staff production meetings, as scheduled. Serves as a member of the Operations Team of the OSA.
Performs other duties as assigned by the Director of Operations.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience - Five years' experience with stage operations and a working knowledge of stage equipment, maintenance of same, as well as sound and lighting operations.
Language Skills - Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively to customers or employees of organization.
Mathematical Skills - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals in order to accurately report and verify stagehands' and crew payrolls.
Reasoning Ability - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills - To perform this job successfully, an individual should have knowledge of, or ability to quickly learn Internet software; Payroll systems; Spreadsheet software and Word Processing software.
Memberships and Licenses - Member in good standing of IATSE, Local 28; Valid Oregon or Washington driver's license (non-commercial); good driving record.
OTHER QUALIFICATIONS: Must be able to work evenings and weekends. Travel required when orchestra is on tour.
REPRESENTATIONS: This position is included in the bargaining unit represented by IATSE Local 28.
About Oregon Symphony
Founded in 1896, the Oregon Symphony is acclaimed among the nation’s top orchestras and is one of the largest arts organizations in the Northwest. In its 120th year, it is the oldest orchestra west of the Mississippi with 76 professional musicians. OSA produces 90+ concerts annually before an audience of 200,000+ people, primarily at the Arlene Schnitzer Concert Hall in Portland. It presents an end-of?summer concert on the Portland waterfront and travels for performances in Salem, Newberg, and other communities. It also provides an award-winning array of educational and community engagement activities for 60,000 children and adults each year.