The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.The Fiscal Specialist 1 contributes to the growth and success of the Department of Radiology by executing the mission and vision. A successful candidate will promote general fiscal specialist activities within the Department of Radiology.RESPONSIBILITIES:Fiscal Assignments: This position reviews, analyzes, records, reports, and initiates changes or transactions on a number of different expense accounts.Reconcile and monitor payroll, purchases, and all other transaction types to various budgets following State, UW, SOM, and Department policies and procedures. Create and track invoices and cost transfers for those budgets, acting as a primary contact for the respective internal and external vendors and customers.Process travel reimbursements, electronic reimbursements, purchase orders, honoraria, expense transfers, and any other necessary transactions for employees at all sites of practice (UW School of Medicine, UWMC, HMC, SCCA, Seattle Children's Hospital, VA, NWH). Follow up with A/P, vendors, internal and external customers to resolve problems.Review and reconcile procurement card purchases. Acquire source documentation from card holders, assure that proper budget numbers and object codes are assigned in the PaymentNet system and enter the information in Purchase Path. Assist card holders with resolving vendor disputes. Disseminate Monthly Transaction Report to Card holders, obtaining their signatures.Record purchasing and reimbursement information for account balance and reconciliation purposes. Check current balances for available funds. Review for accuracy.- Initiate, monitor, and reconcile reimbursements, purchases, and all other transaction types to various budgets following State, UW, SOM, and Department policies and procedures.Other Assignments: This position will be responsible for maintenance of day to day office activities and will share responsibilities for facilities management, surplus, inventory, and special projects.Self & Team Development:Act as a valued member of the administrative fiscal team that is collaborative, shares information and feedback, educated and trains self and other members of the department proactively. Participates in continuous process improvement, professional development, and customer service.Provide proactive, collaborative, and innovative contributions.Continue to grow in skills necessary for the position.Contribute to a team atmosphere in working with all internal/external customers.Other projects as necessaryREQUIREMENTS:Three years of fiscal record keeping experience, or equivalent education/experience.DESIRED:Four year degree Professional appearance and communication style Experience with budget reconciliation Intermediate Microsoft Excel experience (e.g. Pivot tables, if and lookup formulas, grouping, conditional formatting, hyperlinking, named ranges) Ability to read, understand, and follow guidelines and policies. Positive and collaborative nature.CONDITIONS OF EMPLOYMENT: Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.