Community Partnerships Coordinator (Administrative Analyst/Specialist Non-Exempt)
Sonoma State University
May 18, 2018
Rohnert Park, California
Community Partnerships Coordinator (Administrative Analyst/Specialist Non-Exempt) Sonoma State University
Salary and Benefits The anticipated salary placement depends on qualifications, experience and salary budget, and will not exceed $3,897 a month.
This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.
A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources.
Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on 05/30/2018. Please refer to the Application Process section of this posting for additional details.
Conditions of Employment This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period.
Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with the Seawolf Commitment, our values include respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.
Reporting to and under the general supervision of the Community Engagement & Strategic Initiatives Director, the incumbent performs varied administrative, technical and analytical duties of limited to moderate complexity and/or day-to-day development and support of community partnerships within the Center for Community Engagement. The incumbent serves as the main resource for community partners in diverse and moderately complex matters of policy, procedure, and practice by providing information, historical background, and rationales. The incumbent performs a wide variety of administrative tasks of a responsible and difficult nature requiring independence, judgment, and the application of a comprehensive knowledge of a variety of policies and procedures. Contacts involve interaction with all levels inside and outside the university and may include dealing with sensitive and confidential information.
Major duties of the position include, but are not limited to, the following:
Working independently under general supervision, the incumbent interprets and applies moderately complex policies and procedures and facilitates administrative processes with special emphasis in developing and supporting community partnerships. Develop, maintain, and sustain partnerships that support the mission of the CCE and compliment the University's strategic goals.
Assist in the identification of new community partners and sustaining of existing community partnerships based on faculty and community need and university priorities through the use of networking and other various modes of collaboration.
Provide overall support for partnership development for service-learning courses, community engaged scholarship, and faculty community service, including identifying potential community partners and providing information about CCE's programs, SSU academic internships, and risk-management policies related to community engagement experiences.
Assist in the development of and lead community partner orientation/trainings and additional CCE and partner development activities. Assist community organizations in developing resources and service opportunities.
Organize events that support the community and/or raise awareness about community issues (i.e. Service & Internship Fair, Careers for the Common Good Panel, Community Partner Thursdays, Just Coffee).
Organize campus events that support the community and/or raise awareness about community issues (i.e. Service & Internship Fair, Careers for the Common Good Panel, Community Partner Thursdays).
Oversee and support the Writing Partners, Book Buddies, Discovery Day, and Shadow Day service-learning programs.
Organize and compile mechanisms for community partners' requests for assistance and support.
Arrange visits with community partners, schedule presentations, and perform any necessary follow-up visits (including risk management site visits).
Advocate for community interests on campus and provide information and guidance to students and faculty via classroom, department and individual presentations and consultations.
Act as the CCE's liaison in the community, introducing community organizations to the work of the CCE, and to the processes for building partnerships with SSU faculty and students.
Track and evaluate community partnerships; attending community meetings and events to expand the CCE's knowledge of the surrounding communities, community issues and initiatives; respond to requests for information and referrals from community.
Collect information/feedback from community partners.
Oversee AmeriCorps VISTA program including working with community sites to develop annual VISTA proposal; organize monthly site meetings and attend regional VISTA meetings
Act as one of the main conduits of community-related information for SSU faculty and students, informing the campus of relevant community initiatives and programs.
Familiarize faculty and students with campus/Chancellor's Office policies and procedures governing academic service-learning placements by scheduling and making classroom presentations, and by other means as appropriate/requested.
Maintain effective relationships with internal and external constituents (students, staff, faculty, and general public including K-12, community-based organizations, and government agencies) by providing information related to mandated risk management requirements, policies, and processes and developing and implementing community engagement opportunities for students.
Assist with providing lead work direction of CCE student assistants and interns.
Coordinates the CCE's community engagement database, including organizing training and support to users.
Provide relevant input and information to the Director to develop and implement systems related to partnership development and the placement process.
Contribute to the Annual Report, website, blog, newsletters, social media and other communication mechanisms to share successes and developments in community partnerships.
Participate in CCE organizational planning and reporting; maintain network of college administrators, faculty, staff, and student leaders in promoting civic engagement.
Provide relevant information to the Director for annual reports such as the Academic Outreach Report (Internship and SL data), Risk Management, Community Relations, etc.
Act as a representative on relevant committees, as assigned.
Act as a liaison between the CCE and other campus programs to infuse community engagement throughout the university.
Organize, plan and oversee information sessions and information tables at student events.
Provide website management and updates departmental websites.
Incumbent may set work unit priorities and provide lead work direction to support staff. Incumbent interacts at all and the highest levels within and outside the university and may deal with sensitive and highly confidential information or situations.
Performs other secondary duties as assigned.
Duties take place mostly in an office setting located at Sonoma State University. The normal work schedule is Monday through Friday aligned with regular campus hours. As a non-exempt employee, any request for overtime will be specified and pre-approved by Appropriate Administrator. Overtime, evening and weekend hours may be required and will be specified only by the supervisor to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. The position requires travel, by automobile and airplane, and the incumbent must be able to work some night and weekend hours with overnight stays.
Qualifications Requires a bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. One year in a direct administrative support capacity and bilingual fluency (English/Spanish) is strongly preferred.
Requires beginning proficiency with computer and Microsoft Office (Outlook, Word, Excel) required. Working knowledge of Google Drive, social media applications, database, web publishing software and PeopleSoft strongly preferred. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the program; a working knowledge of general practices, program, and/or administrative specialty; a basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures. Incumbent must be detail-oriented and possess strong organizational skills; ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; must have the ability to prioritize and perform multiple tasks; perform a variety of administrative, technical and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit under general supervision.; must have the ability to make independent decisions and exercise sound judgment, discretion and initiative in performing a moderate complexity of work ; must have strong written and oral communication skills and have the ability to compile, write, and present reports related to the program.
Must have the demonstrated ability to effectively communicate with all levels within the university and establish and maintain effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations. The incumbent must be able to provide outstanding customer service to students, staff, faculty, and visitors while working in a professional, fast-paced environment. May be required to meet the standards of the University Conflict of Interest policy if performing purchasing with a ProCard.
Qualification Note Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire.
Application Process Click the 'Apply Now' to apply to this position. Materials submitted with your application will not be returned. The ADA Coordinator is available, at 707/664-2664, to assist individuals with disabilities in need of accommodation during the hiring process.
Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
Mandated Reporting: This position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.
Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.
Located in California's premier wine country one hour north of San Francisco, Sonoma State is a small campus with big ideas. With a tradition of promoting intellectual and personal growth, leadership opportunities and technological proficiency, SSU offers its students a friendly, safe and informal atmosphere on a beautiful campus setting. Currently, campus housing accommodates students in both apartment and residential suite style facilities. While SSU generally accepts all qualified students who apply from high schools in its service area, 80 percent of the freshmen and 55 percent of the junior transfer students come from outside the North Bay region. With almost half of its student body living on campus, it is one of the most residential campuses within the system.