Summary: Working with the Director of Artistic Administration, the Company Manager leads the Artist Services and Rehearsal Department and acts as liaison to other HGO departments, artists, and artists’ management. The Company Manager oversees artist care from pre-arrival through departure to provide the highest level of service to HGO’s guest and company artists and oversees all aspects of the HGO schedule, ensuring that the Artist Services and Rehearsal team provides the company with clear, accurate and organized information.
Essential Duties and Responsibilities
Manages the Artist Services and Rehearsal Department, supervising the daily routine of the Associate Company Manager and Artistic and Rehearsal Coordinators. Attends the company's weekly scheduling meeting.
Monitors the current fiscal year's budget with the Associate Artistic Administrator to ensure that expenses are in line with budgets, are properly coded, and that forecasts are revised in a timely manner.
Serves as liaison with stage directors prior to production periods regarding their rehearsal needs and parameters and casting requirements for supers and specialty performers. Assembles information for the Associate Company Manager to create rehearsal and performance schedules for productions.
Oversees the planning and execution of all company auditions, including principal house auditions, dancers, and supernumeraries.
Manages the casting and contract administration of supernumeraries, child wranglers, light walkers and specialty performers; creates and maintains the super database; plans, announces, schedules and runs super auditions; negotiates and contracts supers based on the director's needs with input from the head of costumes.
Serves as logistics manager for touring productions that are managed and presented by HGO.
Working with artist managers prior to arrival, oversees arrangements for all aspects of guest artists' residencies in Houston (visas, travel, housing, car rental, information packets, hospitality, etc.) to ensure that artists are comfortable and can focus on their work for the production.
Takes primary responsibility for obtaining work visas and/or other necessary port-of-entry documents for foreign mainstage artists and, as assigned, other HGO personnel. Monitors changes in policy from the USCIS, DHS and CBP and works with HGO's visa consultation attorney as needed.
Administers fully executed artist contracts in the fulfillment of their terms, including the payment of artists' fees, approved expenses and AGMA and USA deductions and contributions.
Obtains appropriate IRS paperwork from artists on behalf of HGO's finance department.
Serves as the company's primary contact and logistical coordinator with the HGO Guild Hospitality Committee, including off site evening and weekend meetings.
Working with the Technical Department, monitors the progress of artistic department workers' compensation claims, ensuring that the process moves quickly and artist has proper care.
Monitors the arrival and departure of all visiting artists and reports to HGO management.
Maintains relationships with travel, housing/hotel, car rental, and doctors to ensure that artists receive top quality care at reasonable rates.
Coordinates artists' attendance/participation at opening night events.
Provides occasional transportation for artists to HGO events or work-related appointments as-needed.
Prepares the daily schedule as needed on an emergency basis.
Serves on artist duty on a rotating basis for onstage rehearsals and performances. Serves as a member of the first aid team during artist duty services.
With the Associate Company Manager, assumes duties of the Artistic and Rehearsal Coordinators as necessary to keep the department running smoothly.
Serves as a member of the artist services team, responding to all artist requests promptly and thoroughly to ensure their focus and concentration on the production.
Essential Job Requirements
Bachelor of Arts degree and 3-5 years of experience in production or artistic administration with a professional arts organization. Fluency in foreign languages beneficial. Proficiency in Microsoft Office, including Word, Excel, Outlook, and Access. Knowledge of opera required. Reliable transportation required. Must have flexible schedule during production periods, with the capacity to work additional hours and/or remain on-call during peak times, including evenings and weekends.
Special Job Characteristics
Must be a highly motivated self-starter with excellent time-management skills, superior organizational and communication skills and the ability to independently solve problems. Must have the ability to lead a team, enabling other team members to produce their best-quality work and ensuring consistent service to artists and staff. Must interact effectively and professionally with staff and management, and be able to diplomatically negotiate with other organizations and artist managers. Employee will work with sensitive documents requiring absolute discretion and confidentiality. Ability to organize, prioritize and maintain several projects at once and sustain productivity under pressure. High priority to communicate effectively, both orally and in writing. The successful candidate should have a friendly personality and be a team player, provide great attention to detail in all aspects of the job, and remain calm and responsive in dealing with artists.
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About Houston Grand Opera
Since its inception in 1955, Houston Grand Opera has grown from a small regional organization into an internationally renowned opera company. HGO enjoys a reputation for commissioning and producing new works, including 56 world premieres and seven American premieres since 1973. In addition to producing and performing world-class opera, HGO contributes to the cultural enrichment of Houston and the nation through a diverse and innovative program of performances, community events, and education projects that reaches the widest possible public. HGO has toured extensively, including trips to Europe and Asia, and it is the only opera company to have won a Tony, two Grammy awards, and two Emmy awards.