Final Filing Date: May 4, 2018 or 20 qualified applicants.
Enjoy an intriguing, fast-paced job that challenges you while working toward contributing and making a difference in the community? El Dorado Hills Community Services District (District) is seeking an organized, detail-oriented professional to support the General Manager and District's Board of Directors.
The District's tagline is Your Place To Play, but we do so much more than dedicating ourselves to ensuring every activity is safe, fun and customer-focused. We also provide for franchising waste/refuse collection, telecommunications, and perform CC&R enforcement. A key element of the District's culture is open communication, and to recognize this it was awarded the District Transparency Certificate of Excellence for 2013-2017 by the Special District Leadership Foundation. Located just east of Sacramento, California the District serves a large, developed suburban population of approximately 45,000.
The Executive Assistant/Clerk of the Board reports to the General Manager – assisting in various ways to pursue the District's Mission; however, is also a key point of contact for District Board members and Leadership staff. The incumbent is expected to provide exceptional support to the District's Board and Staff in preparations and delivery of public meetings, which are often held after regular business hours.
The successful candidate will have a proven ability to interact with executive leadership, elected officials, and the general public, with tact, respect and a sufficient political acumen, while maintaining strict confidentiality. All candidates with these qualities and those with exceptional knowledge, skills and abilities found in the job description, should apply.
The Executive Assistant/Clerk of the Board is a single incumbent classification providing administrative and secretarial support to the General Manager, Board of Directors and other District committees. This classification is distinguished from Administrative Assistant I/II and similar classifications within District departments by the political and confidential nature of the responsibilities, the independence of actions, and the complexity of assignments.
Under direction, provides administrative and secretarial support to the General Manager, Board of Directors and District committees; serves as the District's Clerk of the Board with responsibility for preparing and distributing Board related documentation; provides administrative support to the District's human resources programs; and performs related duties as required. Receives direction from the General Manager. May exercise direct and indirect supervision over assigned staff, contract employees and volunteers.
Examples of Duties:
Accepts responsibility for providing administrative and secretarial support to the General Manager; screens telephone calls, emails, or other written communications; provides the requested information or redirects the request appropriately; schedules appointments, and maintains appointment calendars; ensures confidentiality of all documents within the office of the General Manager.
Provides administrative and secretarial support to the Board of Directors; maintains calendars; makes travel arrangements.
Serves as the District's Clerk of the Board; coordinates the swearing in ceremonies for new Board members; working with appropriate parties, compiles and prepares the Board agenda; prepares meeting notices in compliance with mandated requirements; distributes agendas to Board members; ensures the Board meeting room is properly set up and prepared; attends Board meetings and records the items before the Board; prepares meeting minutes; serves in a similar capacity to other District Committees and Boards.
Maintains the official minutes of all Board and committee proceedings, records, ordinances, resolutions, contracts, and other official District documents and public records; attests, publishes, posts, indexes, and files ordinances and other District public records; maintains public access to all District public records as appropriate; maintains, tracks and disseminates District policies and procedures.
Replies to inquiries requiring judgment, initiative and interpretation of policies, procedures, practices, code and laws.
Researches and assembles information; verifies that information or data is complete, and accurate.
Performs other duties as required.
Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to completion of the twelfth (12th) grade supplemented by specialized business or secretarial related training or college coursework and five (5) years of increasingly responsible administrative and secretarial experience of which two (2) years providing support to a public board, council or commission and preparing public meeting agendas.
Licenses and Certifications:
Possession of, or ability to obtain, a valid Class C driver's license.
Possession of, or ability to obtain, State of California Public Notary certification within 6 months of date of appointment.
Possession of, or ability to obtain, Certified Municipal Clerk (CMC) certification within 6 months of date of appointment.
About El Dorado Hills Community Services District
The El Dorado Hills Community Services District was formed on May 21, 1962 by County Board of Supervisors Resolution No. 98-62 and under Government Code §61600 as an independent special district. The CSD serves a large, densely developed suburban population located east of the Sacramento County Line and mostly north of Highway 50. Major access roads/inhabited corridors include Highway 50, El Dorado Hills Boulevard, Silva Valley Parkway, Green Valley Road, Francisco Drive, Salmon Falls Road, Bass Lake Road and Latrobe Road. The EDHCSD boundary encompasses approximately 28 square miles (14,400 acres) and the District serves the most populated community in the county.
The CSD owns and manages over 294 acres of land including 138 acres of parks and 127 acres of open space. Fifteen of our parks remain undeveloped, while work on new parks continues. We have a full time staff of 26 park and recreation professionals and support staff, in addition to over 150 part time and seasonal employees.