The University of Washington is a public institution founded in 1861 and is one of the oldest public universities on the West coast. It is also a cutting-edge research institution, receiving significant yearly federal funding. Ranked No.13 in the world on the 2017 Academic Ranking of World Universities, the UW educates more than 54,000 students annually. The university has a highly-ranked School of Medicine, College of Engineering and Michael G. Foster School of Business. The UW is a multi-campus university in Seattle, Tacoma and Bothell, as well as a world-class academic medical center. The UW's colleges and schools offer 1,800 undergraduate courses each quarter and confers more than 12,000 bachelor's, master's, doctoral and professional degrees annually.As the flagship institution of the six public universities in Washington State, it continues to benefit from its deep historical ties and major collaborations with numerous technology giants such as Amazon, Boeing, Nintendo and Microsoft. Its 22 varsity sports teams are also highly competitive, competing as the Huskies in the Pac-12 Conference of the NCAA Division 1, representing the United States within the Olympic Games, and others.The University has been affiliated with many notable alumni and faculty, including numerous Nobel Prize laureates, Pulitzer Prize winners, Fulbright Scholars, Rhodes Scholars, and Marshall Scholars. Global rankings put UW at No. 4 among US public universities and the UW is one of the top universities in the country for students who study abroad. The University is currently in the process of implementing an enterprise-wide, multi-year initiative to replace existing administrative systems, with modern, cloud-based, integrated systems that will provide functionality to support Finance-related functions and other business needs. It will also provide a set of standardized processes to significantly improve support for critical finance work across the University. The Finance Modernization/Transformation program is one of the highest profile programs at the University and has received strong executive level sponsorship.THE POSITION: ASSISTANT VP-FINANCE TRANSFORMATIONReporting to the Head of Finance, the AVP will have an outstanding opportunity to play a key role in the implementation of the finance system, including the modernization of related business processes throughout the institution.The AVP is responsible for all phases of the UW Finance Transformation program, leading the program through start up, readiness, implementation and stabilization. The role provides the leadership for a highly complex, transformational business and technology project to be implemented across the enterprise. Over the life of the program, the position will manage the ramp up of a large team of UW business and technical managers, staff and consultants assigned to replacing the University's existing 40-year old legacy core finance system with a modern finance solution. This includes providing oversight for the comprehensive project team, in addition to managing the activities of vendor and consulting team members.In addition, the AVP will recruit, hire and directly supervise the following directors in the Finance Transformation Program Management Office: Deputy Program Director, Change Management Director, Test and Deploy Director, and a Program Operations Manager/Executive Assistant. The position has overall responsibility for the program's scope, schedule, quality, budget and personnel for all phases of the program, including project initiation, planning execution, control and closeout. It also has overall responsibility for communicating this information in conjunction with the Executive Sponsors to campus stakeholders and senior leadership.The scope of the transformation effort includes definition of a new Financial Data Model and replacement of existing systems that support the following finance functions:-Supplier Requisition to Payment, including Supply Chain and Inventory-Customer Requisition to Payment-Project Inception to Expiration-Grant Award to Close-Asset Acquire to Retire-Cash and Financial Asset Management-Financial Planning, Management and Budgeting-Recording and Reporting-Integration with other UW Systems, including Financial Systems and the Enterprise Data WarehouseMany of the Finance systems and processes are currently decentralized and will be standardized as part of the project. The AVP will be responsible for defining and driving a consistent methodology to envision a more centralized business model and refine, configure and implement a new financial system that supports future state, standard business processes across the academic and clinical enterprise.This position will lead efforts to build consensus to drive decisions within a diverse population of stakeholders to successfully achieve the goals and outcomes desired. In addition, this position will impact the University processes, applications and preparedness in the finance systems area. The result of this work will impact all UW students, faculty and staff and in some cases, affiliates.RESPONSIBILITIES:Program Leadership, Oversight and ManagementWork with Executive Sponsors to provide overall program leadership and management throughout the project lifecycle to achieve a successful outcome with timeline, budget and scope. This will require the AVP to:-Work within established governance and decision-making structure-Hire and motivate a diverse team-Develop and execute plans to prepare and implement program goals, including a consistent methodology to support future state process design, configuration and implementation-Develop process for monitoring, reporting and communicating outcomes to senior leadership and internal/external stakeholders-Collaborate with Lead Sponsor to ensure that the University's President, Provost and academic and medical leadership are informed and supportive of the project during all phases-Ensure effective mechanisms are in place to track project scope, schedule, risks, risk mitigation plans and other project success factors -Collaborate with project leadership team members and business owners to resolve project issues and escalate issues to executives and Sponsors to ensure timely and effective resolution-Ensure appropriate advice from campus and others to achieve buy-in and support at all levels-Build effective relationships at all levels-Serve as primary point of contact and stakeholder relationship manager with UW Finance, Office of Planning and Budget, UW-Information Technology and other central offices as well as vendors/partners as defined through the vendor selection, implementation planning and negotiation efforts-Ensure compliance with State of Washington program reporting requirementsChange Management and Communications-Act as a liaison between units, divisions and other organizations across the University as required to achieve objectives-Represent the Finance Transformation program to University staff and departments, including attending unit meetings and University events to provide program updates and invite input-Ensure an effective change network of key leaders across the University, who will help champion the initiative and ensure sufficient unit engagement and participation is established and maintained-Participate in and lead meetings with University and Medical Centers' executives and key stakeholders-Directly supervise the members of the Finance Modernization/Transformation program leadership team including all directors and their direct reports, as well as consultants. Work with direct and in-direct reports to deliver the project on time, on budget and within established scope; develop performance expectations and metrics, professional development plans and an accountability structure that supports program goals-Responsibility to work varied hours as needed to meet deadlines to accomplish work assignments upon which others' activities depend. Prepare for interactions with other team members, subject matter experts and stakeholders at all levelsREQUIREMENTS:-BS/BA degree in business, public administration, computer science or the equivalent-9-10 years of increasingly responsible project and program leadership experience-Experience leading an enterprise-wide business system implementation in a complex environment-Experience managing projects in diverse subject areas with the ability to quickly
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.