UCSD Layoff from Career Appointment: Apply by 12/17/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
UC San Diego's Early Academic Outreach Program (EAOP) is responsible for increasing the post-secondary eligibility of educationally/socio-economically disadvantaged students in San Diego and Imperial Counties, including increasing levels of eligibility and competitive eligibility of program participants.
Historically, EAOP has been primarily tasked with disseminating information concerning college entrance requirements, providing motivational activities, as well as with identifying and tracking middle school/high school students demonstrating potential for college admittance. More recently, the mission of EAOP was altered to include a provision of in-depth academic enrichment or developmental education activities across a broad spectrum of disciplines.
Under the direction of the Early Academic Outreach Program (EAOP) director and financial analyst, serve as administrative coordinator for the program. Incumbent is responsible for all administrative activities to include special events (workshops, conferences, fundraising) editing program materials, meetings management, web research, outreach, human resources, undergraduate student employment, timekeeping, inventory, catering and travel. The incumbent will serve as an liaison between San Diego and Imperial County school district officials, University departments and UCOP for special events, workshops and conferences.
Occasional overtime may be required including evenings and/or weekends, as workload demands.
Experience with events management, including ordering catering and materials for events. Ability to effectively communicate with all constituents: students, staff, community, school partners, etc.
Experience processing of payroll for monthly and bi-weekly employees. Ability to advise department supervisors and staff and act as resource on various issues pertaining to areas of fiscal administration, human resources, employment/payroll/timekeeping, and other areas of responsibility.
Experience in accurate record keeping, with strict attention to detail required to set-up and maintain program and student files (in paper and computerized form) for rapid-easy retrieval by self and others.
Strong verbal and written communication skills. Ability to communicate clearly, effectively, tactfully, flexibly in person, by telephone, and in writing with a diverse population, including students, school administrators and staff.
Knowledge and ability to analyze and interpret U.C. policies, procedures and internal departmental procedures and their applications necessary to carry out the duties connected with all departmental operations (Payroll/timekeeping, staff personnel, travel, budget administration, bookkeeping, fiscal reporting, etc.)
Ability to advise department supervisors and staff and act as resource on various issues pertaining to areas of fiscal administration, human resources, employment/payroll/timekeeping, and other areas of responsibility.
Ability to review, analyze and process financial data, extract pertinent information, and prepare financial reports (using on-line financial systems, or internal spreadsheets).
Demonstrated skill and experience in the use of computer applications: word processing (MS Word), spreadsheets (MS Excel) necessary for the preparation of budgets and reports.
Ability to write letters, memos and/or reports for signature or review by supervisor/manager, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.
Ability to work as part of a team and to collaborate with colleagues maintaining cooperative working relationships. Ability to work independently and follow through on assignments with minimal direction.
Ability to grasp information provided in meetings (departmental and campus), to effectively communicate the information to the appropriate staff, and apply the information to
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