UCSD Layoff from Career Appointment: Apply by 01/16/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
The incumbent provides direct financial and facility support to several Jacobs School of Engineering Dean's Office staff including, but not limited to, the Business Director, Contract & Grant Analyst, and Fiscal Assistant. Incumbent provides work direction to one student worker.
Duties include processing of fiscal transactions in compliance with campus policies and guidelines. Scheduling and maintaining the Jacobs Hall conference rooms. Assist in reception duties. Participate in routine tasks relating to the daily operation of the School of Engineering facilities e.g. assigning keys, troubleshooting, coordinating space assignments and building repairs, etc
Working knowledge of basic accounting principles, business math, and bookkeeping for travel reimbursements, payments, and purchasing.
Ability to work in a very busy interactive environment with frequent interruptions and to perform tasks accurately and quickly with a high degree of professionalism in a rapidly changing, time-pressured environment.
Proven experience with reception duties in a customer service environment. Administrative experience in an office environment providing clerical support for staff and/or faculty.Experience in planning, scheduling and organizing meetings and conferences.
Ability to design filing systems (both electronic and hard copy) and keep accurate, orderly files and records.
Excellent mathematical skills with knowledge of and experience with basic accounting techniques, systems and reconciliation of multiple financial records.
Ability to follow University procedures and prepare all necessary tracking/request forms (i.e. entertainment and travel reconciliation, telecommunications requests, purchase orders, etc.).
Strong proficiency in using computer systems, email programs, internet web browsers and software programs (MS Word, Excel, Google Mail, Docs, Drive, and other relational database software).
Strong organizational skills to work independently, prioritize tasks, organize time efficiently, judge information,and meet deadlines and to initiate and track routine independent short and long range projects to completion.
Ability to work with a diverse group at all levels of the organization including faculty, staff, senior management,students, as well as individuals from various external organizations.
Excellent interpersonal skills and strong, demonstrated ability to effectively communicate in professional manner, both orally and written, with individuals at various levels.
Proven ability to work efficiently as a team member and foster positive relationships with co-workers and clients.
Demonstrated ability to use tact and discretion when working with sensitive and confidential material.
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