Job Posting: The Research Grant Specialist works with principal investigator to complete and submit federal and non- federal grants and serves as the liaison between department or research groups and sponsored research funds administration, accounting, and finance departments. This role generally performs all Pre- and Post- award administrative functions, including, but not limited to, ensuring internal documents are prepared and routed for signature and processing, monitoring grant accounts, tracking all expenses, providing grant and financial reconciliation, and research-related financial reporting. Ensures compliance with all internal policies, federal and local agency requirements including the Food and Drug Administration (FDA) and local Institutional Review Board. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
Works with principal investigator to complete and submit federal and non-federal grants.
Works as the liaison between department or research group and sponsored research funds administration, accounting, and finance departments.
Generally, performs all Pre-and Post- award administrative functions.
Ensures internal documents are prepared and routed for signature and processing.
Monitors grant accounts, tracks all expenses, provides grant and financial reconciliation, and research-related financial reporting.
Monitors Time & Effort for accurate reporting and performs necessary funding corrections via direct cost transfer requests.
Responsible for grant close out.
Identifies opportunities for research funding opportunities.
May negotiate budgets for clinical trials.
May assist with research participant billing.
Ensures compliance with internal policies and procedures, all federal and local agencies including the Food and Drug Administration (FDA) and local Institutional Review Board.
Maintains research practices using Good Clinical Practice (GCP) guidelines.
Maintains strict patient confidentiality according to HIPAA regulations and applicable law.
Participates in required training and education programs. DEPARTMENT AND/OR UNIT SPECIFIC – ESSENTIAL JOB RESPONSIBILITIES: Works in the centralized Samuel Oschin Comprehensive Cancer Institute Research Administration Office to support the overall research portfolio at SOCCI. In conjunction with the SOCCI Academic/Research Director and/or SOCCI Academic/Research Managers, is responsible for developing a comprehensive system for monitoring research project fiscal health and compliance.
Assists with resource and coverage planning.
Identifies opportunities for improving efficiencies in the pre- and post-award administration of SOCCI sponsored funding portfolio.
Assists with development of Standard Operating Procedures related to pre- and post-award administration.
Assists the SOCCI Research Administration Office on other activities as assigned.
Three to five years (3-5 years) minimum experience in administration of research grants, or equivalent combination of education and experience.
Excellent verbal/written communication skills and solid understanding of federal and major funding agency grant submission guidelines.
Experience working with multi-PI proposals.
Experience with preparation of general grant submission components, including the preparation of progress and financial reports.
Experience with preparation of scientific manuscripts and abstracts.
Knowledge of general accounting and financial analysis required.
Knowledge of expense tracking software required.
Knowledge of Peoplesoft strongly preferred.
Proficiency in Microsoft Office, Adobe Acrobat, Photoshop and related software applications required.
Proficiency with eRA commons, grants.gov, NIH RePORTER, Federal Reporter, and other related proposal submission systems.
Demonstrated ability to create and utilize Excel spreadsheets, or databases, for data tracking and analysis.
Ability to identify problems and resourcefulness to resolve them independently using own initiative.
Able to handle multiple tasks, some with short timelines, to organize and prioritize work, and to complete assignments in a timely, accurate manner.
Ability to work independently, set priorities and handle multiple tasks requiring attention to detail.
Ability to interact effectively with staff members at all levels of the organization.
Must be highly organized, patient, persistent, and require minimal supervision in execution of assigned tasks.
Experience in a basic laboratory environment or a sponsored research office strongly preferred. Physical Demands: Able to perform moderate lifting. Able to sit, stand and walk for prolonged periods of time. Able to read papers and online documents. Able to operate standard office equipment. Able to exercise physical ability and perspective acuity to satisfactorily perform essential job functions. Duties will require walking throughout the Medical Center.
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scien...tists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major teaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.