UCSD Layoff from Career Appointment: Apply by 12/7/17 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
This MSO is a full-time career position that will serve on short term or long term assignments as an interim business officer with responsibility for 3 or more substantial programs whose campus impact is significant, and may include a combination of ORUs, MRUs, large Core facilities, and administrative services as needed. Act as MSO in situations where retirement, pending recruitment, long term illness, vacation, etc., leave an ORU without a MSO.
For assigned ORU(s): Under the general direction of the Director(s), the MSO is responsible for the development and coordination of policy and procedures and the negotiation of overall ORU resources, which include fiscal, administrative, and operational management of the ORUs and their activities.
Incumbents have primary responsibility for long range planning and innovative solutions to the full range of business management issues, which are frequent because of range of program activities, fund sources, and complexity of staff and non-senate academic positions.
Duties include overseeing fiscal management and control of complex budgets for significant extramural government and private contracts, grants, and gifts. Responsible for all aspects of pre- and post- award management, academic appointments, staff human resources, payroll, purchasing, equipment management, space and facilities, information systems and administrative computing, and program development and management.
Serves as principal adviser to the Director(s) and analyzes and makes recommendations on a variety of issues for the Director(s). In partnership with the Director(s), accomplishes goals and objectives of the ORUs by exercising maximum initiative, recommending innovative solutions, and demonstrating management leadership within parameters of ORU and University policies.
Informs the Director(s) of major changes in procedures or operational policies, and makes operational recommendations. The core responsibilities of the position will vary in accordance with the nature of the assigned ORUs and their emphasis on sponsored research activities, facilities management, interdisciplinary academic program management, or some combination of these.
Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
Proven ability to provide effective leadership in a diverse, ever-changing, and unpredictable environment. Demonstrated knowledge and experience in the principles, practices, and trends of management.
Demonstrated ability to develop and manage complex multi-program/project budgets and to establish and maintain budgeting processes for a complex organization which include projecting costs, coordinating multiple projects, adapting programmatic objectives to changes in resources, and establishing priorities as affected by budgetary issues.
Demonstrated ability to project budget costs, coordinate multiple projects, adapt programmatic objectives to changes in resources and establish priorities as affected by budgetary issues.
In-depth knowledge of extramural contract and grant requirements and regulations for sponsored research, and university policies and procedures governing the administration of federal contracts and grants, or comparable experience.
Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Demonstrated ability to make independent decisions and initiate actions with minimal direction.
Advanced knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Proven experience with automated financial, payroll, purchasing, and other administrative systems.
Advanced knowledge of common University-specific computer application programs.
Ability to use discretion and maintain confidentiality.
Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service. Strong organizational, negotiation, and decision-making skills with expertise in clarifying mediating, and resolving conflict situations.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and ...five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.