Screening of applications will begin on January 07, 2018 and will continue until the position is filled. Applications received after January 07, 2018 are not guaranteed review.
JOB TITLE:Director of Educational Talent Search / Upward Bound RANGE: C DEPARTMENT: Student Services CLASSIFICATION: Administrative GRANT FUNDED: ETS grant ends August 31, 2021 UB grant ends August 31, 2022
RESPONSIBLE TO: Dean of Student Services
GENERAL DESCRIPTION: The TRIO-ETS/UB Director shall provide the leadership necessary to provide comprehensive Department of Education TRIO Educational Talent Search (ETS) and Upward Bound (UB) programs to eligible students in the grants' defined service area. The Director will plan, organize, direct and evaluate all aspects of Umpqua Community College's UB and ETS Programs. These programs provide pre-college services to more than 650 students and their parents at 6 high schools and 6 middle schools in Douglas County. Responsibility will include conceptualization, development and implementation of program services described in grant objectives. Serve as primary college contact person and representative to the Federal Office of TRIO Programs and the U.S. Department of Education. Responsible for an annual budget of at least $540,000. Direct and indirect supervision of an office staff of six full-time employees, and several summer part-time faculty and student employees.
EXAMPLES OF DUTIES: Essential Functions:
Fulfill the Educational Talent Search / Upward Bound (ETS/UB) missions as described in each grant.
Carry out all College Board and administrative policies pertaining to the position.
Promote the ETS/UB missions within the college, local schools, in the public media, the community and other colleges.
Supervise the student identification, eligibility verification, assessment, selection process and tracking process.
Recruit and recommend qualified ETS/UB personnel for hiring, training and evaluating for retention or dismissal.
Coordinate the development, scheduling, implementation, and evaluation of all ETS/UB projects.
Develop and implement an ETS/UB student recruitment and retention plan according to grant objectives.
Maintain close relationships with middle and high school principals and counselors, college counseling faculty, the TRIO Student Support Services Transfer Opportunity Program Director, community agencies and other colleges to ensure that enhanced services are made available to all participants.
Monitor compliance with all ETS/UB grant program requirements.
Develop, direct and evaluate the ETS/UB projects according to U.S. Department of Education requirements, including preparation of reports, research and grant requests.
Supervise facility and equipment use, including project inventories.
Develop administrative guidelines for all services within the project.
Develop, administer, and monitor annual ETS/UB program budgets.
Establish, maintain and monitor official project records systems and ensuring that all staff members maintain required student tracking records.
Coordinate all academic advising, provide personal counseling for students, and maintain and keep current assigned student files.
Design and implement project staff development activities.
Schedule ongoing team meetings to assess individual student progress and assure that all Learning Assistance Plans are current.
Monitor and administer the project budget to guarantee adherence to U.S. Department of Education and college requirements.
Regularly participate in College Governance, Student Advising and Financial Aid committee meetings and Administrative meetings.
Provide supervision for all project staff.
Serve as a liaison for and promote the ETS/UB project with college staff, the public media, local schools, community, state groups and other colleges.
Serve as an advisor for the project and teach workshops and classes as needed.
Perform other duties as assigned by the Dean of Student Services
Schedule small and large group meetings.
Create and prepare handouts for small and large group meetings.
Stay current with information that pertains to academic, career and financial aid areas.
Tutor participants in difficult academic subjects.
Meet with participants' teachers and/or school counselors to discuss participant issues.
Understand and utilize school sites' student record system (School Master).
Other duties relevant to UB/ETS as assigned.
TYPICAL PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Supervision of at least six classified UCC staff, track 650 students, maintain sensitivity to the school site setting and work within that setting as efficiently as possible.
Primarily indoor office working environment. Noisy work area occurs in this job daily, as well as activities requiring alert wakefulness during extended hours while on evening, weekend, and overnight activities.
Current office design may require employee to bend, lift, stoop, crouch, and perform similar functions while performing essential and other job functions.
May also require lifting/carrying 0-14 pounds, sitting, standing, walking, keyboarding, and is required to be able to perform these movements without a significant risk of injury, with or without reasonable accommodations, or to otherwise demonstrate or explain how performance of these functions is possible.
KNOWLEDGE, SKILLS, AND ABILITIES:
Excellent administrative and organizational skills.
Excellent data gathering, management, analysis, and reporting skills
Excellent communication skills.
Knowledge of various computer software, including Microsoft Word and Windows.
Demonstrated grant writing experience.
Master's Degree in Education, Behavioral and/or Social Science or related field required.
Three years successful supervision, fiscal and student tracking systems management experience required.
Proven written and oral communication skills required.
Demonstrated sensitivity and experience working with students and/or individuals from diverse social, economic, ethnic, academic, and cultural backgrounds required.
Working knowledge and use of technology required.
Ability and willingness to provide quality customer service required
Successful experience in designing, managing, and implementing a TRIO or similar project preferred.
Two years previous teaching experience, and/or counseling of students from a diverse background preferred.
Since its founding as a post-secondary education facility in 1964, Umpqua Community College has grown to 15,000 students who are enrolled in one or more classes each year. Umpqua Community College is one of the most picturesque colleges in the country, nestled between beautiful tree-studded hills and overlooking a large bend in the North Umpqua River. Natural volcanic rock and rustic, cedar shake... architecture grace the 14 campus buildings located on a 100-acre plot of land six miles north of Roseburg. Easy access to Interstate 5, exit 129, and mild year-around climate complement the scenic beauty of the campus.