Program Activity Manager - Strong Workforce Program/CTE Categorical Grants
Closing Date: 12/11/2017
Location: Continuing Education
Position Type: Academic
The Position: Under the direction of the Vice President of Instruction, the selected individual will be responsible for grant management of the Strong Workforce Program, and other Career Technical Education (CTE) categorical grant programs including, but not limited to Carl Perkins. Responsibilities include: planning, organizing, tracking, reporting and managing grant efforts at various San Diego Continuing Education campuses; collaboration with the Associate Dean of College and Workforce Transitions to ensure job placement metrics are achieved; participation in local, regional, and statewide workforce development activities; supporting faculty in labor market and related data analysis; assisting in the coordination of industry advisory activities; collaboration with instructional deans and Adult Education Block Grant (AEBG) program manager in implementing related activities ; and pursuit and oversight of other Career Technical Education and workforce-related funding opportunities.
The Program Activity Manager will be accountable for the daily administration and coordination of the Strong Workforce Program and other CTE Categorical funding for San Diego Continuing Education including institutionalizing the processes and systems of the grant work plans and for the preparation of the reports that are required by the State Chancellor's Office and other entities. Key areas of focus will include project management related to development and oversight of plans, ensuring and making recommendations on proper data collection, budget planning and expenditure analysis, reporting and analysis of data, financial information, activities and accomplishments. This position is the first-line manager but does not have signatory authority for expenditures or personnel actions/approvals. This position does not directly supervise or lead any staff, nor does any staff directly report to this position. However this position may select, supervise, and evaluate hourly non-academic employees. The Vice President of Instruction will provide the overall leadership and will be primarily accountable for the interface with the California Community Colleges State Chancellor's Office.
Major Responsibilities: Overall Project Management of CTE categorical grants Develop processes for grant oversight and implementation of grant supported activities Develop and implement grant supported activities. Assist in the overall administration of the Strong Workforce Program and other CTE Categorical funding including writing, gaining approval and implementing policies, procedures and standards, and recommending changes as needed and appropriate. Track and manage multiple funding streams to ensure compliance with local, state and federal regulations. Ensure allowable uses for the funding are maintained and adhered to Maintain the goals set forth in the work plans to include instructional, student services and instructional support programs. Establish, conduct, and monitor activities to ensure attainment of grant goals; track progress relative to project plan and timelines. Serve on District, College, and other committees as assigned; attend meetings and make oral presentations as necessary. Assure the timely preparation, distribution, maintenance, and submittal of reports, and files; analyze and evaluate documentation as necessary. Assist in the development of annual budget recommendations: monitor and analyze expenditures within an adopted budget. Effectively work with spreadsheets and budgets to track expenditures, review requisitions for grant expenditures according to grant regulations and allowable uses. *Perform required grant reporting. Publicize, promote, and communicate program to District, College, and other relevant organizations. Troubleshoot conflicts that arise during the project and when necessary; assist in the resolution of issues and conflicts between faculty, counselors, staff as directed by the Vice President of Instruction. Monitor, evaluate, and reconcile grant activities and expenditures to ensure compliance with specific requirements of grant funding requirements. Work with the San Diego Continuing Education (SDCE) campuses at large to facilitate and coordinate efforts to achieve the outcomes as listed in the grant. Collaborate with the team to produce required reports on the progress of the project. Collaborate with the CTE Deans, faculty, staff, and others on project development and implementation. Report to the funding source the outcomes achieved relative to the plan. Perform related duties as assigned.
Qualifications: In compliance with policies adopted by the Board of Trustees, applicants for this position must show evidence of the following minimum qualifications:1.Possession of a Masters degree from a regionally accredited institution AND one (1) year of formal training, internship, or leadership experience reasonably related to the administrators assignment; OR,2.Possession of a lifetime California Community College Supervisor Credential.
Desired Qualifications: 1. Demonstrated ability to work effectively with others to accomplish program and/or project objectives successfully. 2. Experience with career technical education (CTE) programs in post-secondary educational environments. 3. Experience in directing, planning, and implementing services, activities, and events to align CTE programs with industry needs. 4. Experience and demonstrated success developing cross-institutional collaboration leading to effective partnerships. 5. Experience in management of grant-funded programs and projects, including their fiscal and budgetary aspects. 6. Knowledge and experience in preparing reports and employing data to document program achievements. 7. Experience in creating, tracking and managing budgets. 8. Experience in conducting informational workshops/presentations. 9. Experience in creating and implementing marketing plans and materials. 10. Effective coordination and organizational skills. 11. Effective oral and written communication skills.Knowledge:Applicable sections of State Education Codes.Broad knowledge of District operations, organization, practices and policies.Budget preparation and control.Changing technologies affecting existing programs in the areas assigned.Computer equipment, applications and programs for business services at a multi-campus community college district.Coordinating Multifaceted projects.Department of Education regulations governing administration grants.District policies, organization, operations and objectives.Goals of the Districts educational master plan.Governance systems for California Community College Districts.Interpret, apply and explain rules, regulations, policies and procedures.Laws, rules and regulations affecting the specific area to which assigned.Oral and written communication skills.Practices and techniques used in the specific are to which assigned.Principles of management, supervision and records maintenance.Principles of public administration, supervision and management.Research and analysis.Technical aspects of field of specialty.Skills and Abilities:Ability to use current computer and internet technology.Analyze narrative and statistical information and prepare clear and concise recommendations and proposals.Analyze situations accurately and recommend an effective course of action.Assure the timely preparation and distribution of required reports, records and documentation.Attend meetings and make oral presentations.Communicate effective both orally and in writing.Coordinate and manage special projects as assigned.Develop recommendations for improvements in business organization, space utilization, facilities and budget.Effective Communication and interpersonal skills.Implement programs through others while maintaining effective and harmonious relationships.Interpersonal skills including tact, patience and diplomacy.Maintain records and prepare reports.Meet schedules and time lines.Operate general office equipment.Planning and development of grant program activities.Prepare agreements and contracts for funding of district-wide programs.Provide technical expertise and serve as a resource to District administrators and other personnel regarding business services.Provide work direction and guidance to staff.Work independently with little directions.
Pay Information: Range 14 ($6,616.67 $10,557.70) per month based on the current Management Salary Schedule.
Initial salary placement is commensurate with related experience and promotional rules. The District offers a comprehensive fringe benefit package including employer paid: medical, dental, and vision plans; sick and vacation leave; and opportunities for professional development. Initial Salary Placement, Promoted or transferred employees will be placed as specified in the Management Employees Handbook. This position is FLSA Exempt and may not accrue overtime. The SDCCD Employment Web Page provides a link to employee collective bargaining agreements and handbooks, and more information about terms and conditions of employment to include salary and benefits.
All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.
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The San Diego Community College District serves 130,000 students annually through three two-year colleges and six Continuing Education campuses. The three colleges, San Diego City, Mesa, and Miramar colleges, offer associate degrees and certificates in occupational programs that prepare students for entry-level jobs, and arts and sciences programs that transfer to four-year colleges and universit...ies. Continuing Education offers adults the opportunity to renew their learning experiences through noncredit vocational, basic skills, life skills and enrichment classes at sites throughout the city. The District also provides education to over 145,000 service personnel at military bases in 24 states.
The Continuing Education campuses offer adults the opportunity to renew their learning experiences through noncredit vocational, basic skills, life skills, and enrichment classes at sites throughout the city. A number of special programs are unique to the city, including KSDS-FM all-jazz radio, the Center for Competitive and Applied Technologies, and the Workplace Learning Resource Center.
The San Diego Community College District is governed by its five-member, locally elected Board of Trustees and three student members serving on a rotating basis. Shared governance activities involve faculty, students, and staff in the development of solutions to key policy and budget issues. The five trustees are elected in even-numbered years to four-year terms by the voters of San Diego. The Chancellor, the District's chief executive officer, is responsible for carrying out the policies approved by the Board of Trustees.
The District is in the midst of $1.555 billion in new construction and renovations at the three colleges and Continuing Education campuses throughout the city.
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