The role of the Assistant Registrar for Student Information Technology is to provide collaborative leadership, direction and support to the Office of the Registrar (RO), keeping pace and managing specific technology systems effectively to meet the demands and requirements of the Office of Academic Affairs(OAA) and the university. This includes a particular focus on innovation and improvement towards outstanding student service, improved student experience and student success. The position works closely and collaboratively with the Office of Student Success and the project management staff within OAA in support of emerging cross-divisional initiatives. Other collaboration partners include academic units, Information Technology (IT), Enrollment Management & Student Affairs (EMSA), Student Financial Services (SFS), Financial Aid (FA), Academic Advising, etc. The position directly supervises the Student Information Services (SIS) technical team staff (3 FTE); is part of the Registrar's senior management team; and works collaboratively with OAA and partners to maintain efficient, sustainable and effective technology solutions for RO related functions around registration/enrollment, student data management/record keeping, and reporting functions.
The position is responsible for ensuring the functional integrity of the operations and maintenance of the critical office systems (Banner Student Information System, OnBase Imaging System, Ad Astra Scheduling System, RO Cognos Reporting, Parchment transcripts, Schedule Planner, etc.) in support of university student enrollment and record keeping needs, including but not limited to academic scheduling, term registration, faculty grading, end-of-term processes, student success and retention initiatives, correct billing and SCARF reporting requirements, and imaging. This requires maintaining team expertise and understanding of the capability of the proprietary software, keeping abreast of product upgrades, and assessing and appropriately applying product functionality to university business and policy requirements. Includes supporting data query and reporting needs for RO operations and assessment.
The Assistant Registrar leads and supports general technology improvement projects related to scheduling, registration, and records by working collaboratively with managers and staff. The position works collaboratively with units across campus, including partnerships and joint projects with Office of Information Technology, Student Financial Services, Office of Graduate Studies, Office of Academic Affairs, Facilities, academic departments, and others.
This is a renewable appointment based on a full time, fixed term, twelve-month professional position. This position is not represented by a bargaining unit.
Bachelor’s Degree, with five years of successful and responsible college or university experience within a Registrar's Office, Enrollment Management unit, IT or similar administrative unit preferably at a large, urban institution. Extensive demonstrated experience and knowledge of large third-party student information systems, data structures, database management technologies, data warehouse models, report development and data extraction tools and techniques. Extensive, directly related experience may be substituted for degree requirements.
Strong verbal and written communication skills, strong organizational and project management skills, and exceptional analytical skills with both quantitative and qualitative data.
Creative, analytical, and goal-oriented skills. Ability to work effectively as a team member. Sensitivity to the unique character of an urban university with a diverse student population is highly desirable.
Supervisory skills and experience, particularly in coaching, training and supporting staff in professional development.
Located in Portland, Oregon, one of the nation's most livable cities, the University's innovative approach to education combines academic rigor in the classroom with field-based experiences through internships and classroom projects with community partners. The University's 49-acre downtown campus exhibits Portland State's commitment to sustainability with green buildings, while many of the 124 ba...chelor's, master's, and doctoral degrees incorporate sustainability into the curriculum. PSU's motto, "Let Knowledge Serve the City," inspires the teaching and research of an accomplished faculty whose work and students span the globe. PSU seeks talented individuals who understand our values and strategic goals and enjoy sharing ideas and collaborating in an environment of mutual respect to achieve those values and goals. We are committed to leading through engagement and seek individuals who support this strategy. Engagement describes Portland State's collaborative approach to the exchange of knowledge and resources with local, regional, national, and global partners for mutual benefit of students, faculty, and the community. As a component of the Diversity Action Plan and the President's Strategic Mission of achieving global excellence, Portland State University strives to become an institution that is recognized nationally and internationally for the accomplishments of its faculty, the reputation of its programs, and the preparation of it students as world citizens. For more information visit http://www.pdx.edu/about-portland-state