The Registrar and Student Information Manager (Registrar) is responsible for the timely and accurate maintenance of all current, incoming, and prior student academic records, including all registration, enrollment, transcript, and testing information. The registrar, in conjunction with division and academic leadership, admissions, college counseling, advancement / alumni relations, business office, and technology, share responsibility for managing the records of course and testing offerings, requirements, schedules, changes, and transcripts for students and faculty. More specifically, the registrar’s duties may include but not be limited to:
Registration, Enrollment, and Schedule Management
Coordinates with Admissions to ensure timely and accurate registration of new students and graduation / withdrawal of departing students and appropriate transfer of records.
Coordinate with division and academic leadership to maintain and manage the core curriculum guide and seasonal course catalogs.
Coordinate with division and academic leadership, deans, advisors, parents, and students to manage and communicate student enrollment, including compliance with prerequisites, and course schedules.
Coordinate with division and academic leadership to manage and communicate course and faculty room assignments.
Coordinate with division and academic leadership, deans, advisors, parents, and students to ensure each student’s compliance and progress against graduation requirements.
Compile and manage student narratives, grades, and transcripts.
Collaborate with Admissions, College Counseling, Advancement / Alumni Relations, and the Business Office to support students through their primary, secondary, college (including NCAA requirements as applicable), graduate, and post graduate professional needs.
Student Information Data
Maintain the student information data / database (including biographical, academic, and other data).
Maintain daily and annual calendars and schedules including special / alternative schedules.
Manage standardized, AP, and college-related testing and associated record keeping.
Coordinates with the Technology, Admissions, College Counseling, Advancement /Alumni Relations, and Business Office to ensure the appropriate selection, implementation, use, and maintenance of technologies to support the needs of the student information and registrar.
Other duties as assigned.
Bachelor degree required and advanced degree preferred.
At least 5+ years of relevant progressively responsible post graduate experience required. Database, records management, and/or scheduling experience in an education, corporate, and/or non-profit environment preferred.
Familiarity and experience with FERPA regulations.
Familiarity and experience with NCAA athletic eligibility requirements.
Understanding of independent school communities and culture, preferably in a PreK-12 environment.
Excellent oral and written communication and presentation skills.
Experience leading and engaging all stakeholders –colleagues, parents, students, alumni, partners, vendors, and volunteers.
Strong proficiency with computer technologies including database, scheduling, and productivity applications.
Actively engaged in professional development and current on best practices.
Personable, positive, helpful personality; customer service mindset.
Creative problem solver.
Sensitivity, discretion, and a sense of humor.
Maturity, excellent judgment, and emotional stability.
Detail oriented with excellent organizational and planning skills.
Ability to manage and prioritize multiple responsibilities simultaneously.
Ability to manage competing demands, and adapt to frequent or unexpected changes.
Trustworthy and loyal. Demonstrated ability to use good judgment and maintain confidentiality.
Please send a cover letter, resume, and three references via email to email@example.com. Compensation commensurate with experience.
The Nueva School is an equal opportunity employer.
Additional Salary Information: Compensation commensurate with experience.
The Nueva School, an internationally recognized, nonprofit, independent day school, has served gifted and talented students since 1967. Today, Nueva serves more than 700 students PK–11 and is expanding to 900+ students PK–12 over the next few years. The school occupies two campuses in the adjacent towns of Hillsborough and San Mateo, equidistant between San Francisco and Silicon Valley.
A cons...tructivist school, Nueva is known for its distinctive inquiry-based interdisciplinary studies, project-based learning, and pioneering work in social-emotional learning and design thinking. The Nueva community instills a passion for lifelong learning, fosters social and emotional acuity, and develops the imaginative mind. Our school has received the US Department of Education National Blue Ribbon Award and the American Institute of Architects Award for School Design and Sustainability, has been recognized as an Apple Distinguished Program and appointed an Ashoka Changemaker School, co-founded the Common Ground Speaker Series, hosts the biennial Innovative Learning Conference, and was highlighted by the Pulitzer Prize–winning and New York Times best-selling author Thomas Friedman in his book That Used to Be Us in the chapter “Average Is Over.”