Job Description Summary The Cornell University campus is widely admired as one of the world's most beautiful academic settings. The Division of Infrastructure Properties and Planning is committed to providing the highest quality service to faculty, students, staff, alumni and visitors.
With more than 260 major buildings enhancing the magnificent landscape of the Ithaca campus, approximately 1,000 highly talented and dedicated staff serve as steward of the campus resources and operations.
Cornell University's Department of Engineering and Project Administration provides services in five major areas: Facilities Contracts, Small Project Management, Large Project Management, Construction Management, and Facilities Engineering.
From project intake through completion, Engineering and Project Administration will help you define the scope and budget of your project, provide design and engineering support, manage construction, and contract with outside vendors for services while meeting your cost and timeline goals. We also provide technical stewardship and expertise in support of the natural and built environment.
The Director of Facilities Contracts develops best practices, processes/procedures and quality control associated with the formalization of business and legal activity between the University and external architects, consultants and/or contractors. This position serves as a steward of University resources to promote compliance with University policies and procedures in facilities related matters. Facilities Contracts provides contractual expertise relating to facilities related services for the Cornell Ithaca campus, Cornell Business and Technology Park, the Cornell Medical Center and CornellNYTech in New York City, as well as other Cornell facilities throughout the State of New York. e-Builder provides
The Director of Facilities Contracts serves as administrator for e-Builder and the Project Approval Request process implemented at part of the e-Builder Project Management System. The Director provides oversight to the e-Builder System Administrator and must understand project management administrative processes and how they are managed in e-Builder. The Director seeks opportunities to strategically leverage e-Builder as it relates to services provided by the Facilities Contracts Team.
The Director of Facilities Contracts provides oversight to the Project Intake Manager (PIM) and strategizes with the PIM on development of services that will provide for streamlined intake of projects that will allow for the definition of goals and scope of projects, both large and small, and establish budgets within a department or unit's means.
This position is responsible for the oversight of the business, administrative operations and reporting including development of strategies and efficient systems to support the financial and administrative needs of the Facilities Contracts Team.
The Director of Facilities Contracts has a high degree of accountability with regard to the relationship of the key constituencies: customers; university staff, colleagues; external designers, contractors and suppliers; trade unions and staff in Infrastructure Properties & Planning (IPP). This position reports to the Associate Vice President of Engineering & Project Administration and University Engineer.
Please note that Cornell University has an in-house Office of University Counsel that represents the University on all legal matters. This position must interact and take direction from this office as appropriate.
Ours is a values–based organization where all employees are accountable for supporting the organization's values of truth, respect, excellence, teamwork, and integrity. IPP employees are required to attend staff development trainings and participate in the performance evaluation process.
Bachelor's Degree with minimum five years' related experience or equivalent combination of education and experience, including background experience in construction, contracting and/or paralegal, risk management, legal processes, the audit function, and operations management. A minimum of 5 years of experience in a leadership position, supervising people engaged in at least 3 of the above activities. Experience in business forecasting and long range and strategic planning.
Exceptional communication and interpersonal skills. Experience in organizational dynamics, building relationships with partners and team building. Excellent organizational and analytical skills required. Management and supervisory skills required. Conflict resolution skills. Ability to handle confidential matters in a sensitive manner. Ability to effectively multi-task and independently adapt to changing priorities and workloads. Must be resourceful, highly productive and eager to seek out new information and skills to enhance effectiveness of the Facilities Contracts Team. This position requires proficiency with many software programs, including but not limited to, FileMaker, MS Office, Excel, PowerPoint, and Word. Working knowledge of several Cornell systems including but not limited to e-Builder and KRONOS.
Experience on a University campus is preferred. Experience in the administrative side of construction is preferred. Proficiency with electronic project management E-Builder software is a plus.
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