This position in Accounts Payable is responsible for accurate and timely review and input of invoices into Oracle. The number of invoices processed should be equal or greater than the department standard. This position is also responsible for maintaining accurate records, resolving discrepancies with vendors and departments, assisting users with AP questions and clarifications regarding AP policies, guidelines and procedure. Solid problem solving skills and the ability to balance tasks and priorities are necessary in order to meet deadlines and to provide superior and professional customer service in a high volume fast paced environment. The position also requires effective organizational skills, time management, multi-tasking skills and effective verbal and written communication skills. The AP Technician is responsible appropriate handling of OHSU restricted information (Classified, Confidential and Proprietary).
Invoice processing: Match purchase orders to invoices and enter invoices into Oracle; reconcile processed work by verifying entries; Research problems and follow up with vendors and departments in a timely and professional manner; capture discount opportunities; review and resolve purchase order, invoice, or payment discrepancies. Demonstrate attention to detail accuracy and efficiency when completing tasks; meeting or exceeding departments invoice entry stats requirements.
Statements review, invoice hold and returned checks resolution: Verify vendor accounts and reconcile monthly statements; ensure funds are received for outstanding credit memos; demonstrate analytical and problem solving skills. Resolve returned checks. Work on hold reports and assist in resolving discrepancies. Collaborate with Vendor Desk to update vendor records. Respond to voicemails, emails and telephone inquiries promptly and courteously.
Other duties/projects as assigned
High School diploma
At least 1 year of AP technician/bookkeeping experience which includes coding transactions, checking them for propriety, resolving discrepancies with vendors and departments OR Equivalent combination of education and experience.
Experience Substitution: Completion of college accounting/bookkeeping courses can substitute for 6 months of experience OR Associates Degree in Accounting, Finance, Economics that include 9 quarter hours of accounting experience can substitute for 1 year of AP technician/bookkeeping experience
Knowledge of 3-way match and matching invoices to Purchase orders; a good working knowledge of accounting principles; intermediate to advanced Ms Word and Excel proficiency; 10 key and keyboarding 45 wpm; solid problem solving skills
As the state's only health and research university, OHSU brings together patient care, research, education of the next generation of health care providers and scientists and community service to improve the health and well-being of all Oregonians.The university is a conduit for learning for more than 2,800 students, providing training to interns, residents and fellows in postgraduate medical and r...esearch. It is the only place in Oregon that grants doctoral degrees in medicine, dentistry and nursing. OHSU cares for more than 251,000 patients each year from around the region and takes a leadership role in contributing to solutions involving the health of the state and the nation, such as health care access and transparency, ethics and workforce shortage. Beyond providing critical health care services, quality education and cutting-edge research, OHSU also is a key economic and social force in the Northwest. With an annual operating budget of $2.06 billion and more than 14,000 employees, OHSU is Portland?s largest employer. Its size contributes to its ability to provide many services and community support activities not found anywhere else in Oregon. For more information visit http://www.ohsu.edu/xd/about/index.cfm